Executive Operations Assistant – Construction Industry

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Support the Vice President with daily operational and administrative activities • Coordinate priorities across departments • Maintain operational visibility and reporting • Facilitate communication flow between teams • Track follow-through on key initiatives • Coordinate recruiting and onboarding activities • Schedule interviews and communicate with candidates • Maintain employee setup documentation • Support internal employee communications • Assist with QuickBooks-related coordination • Organize accounting documentation • Support financial and operational reporting • Help maintain tracking systems and reporting visibility • Maintain scheduling visibility for active projects • Coordinate production schedules and communications • Support operational continuity across teams and crews • Identify and escalate scheduling conflicts or operational blockers • Monitor and organize executive inboxes • Prioritize incoming communications • Flag urgent and time-sensitive matters • Maintain communication responsiveness across departments

🎯 Requirements

• Executive Assistant or Executive Support experience • Experience supporting leadership teams remotely • HR support experience • Accounting or financial administrative support experience • Experience coordinating schedules, meetings, and operational follow-ups • Strong organizational skills • Excellent time management • Ability to multitask effectively • Strong written and verbal English communication • High attention to detail • Professionalism and discretion with confidential information • Independent work capability • Strong problem-solving ability • Process improvement mindset • Ability to thrive in a fast-paced environment • Required / Preferred Exposure to QuickBooks, ServiceTitan, Google Workspace, Operational reporting systems

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM