Executive Virtual Assistant, Real Estate Operations Support

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November 12

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Assist World

WebsiteLinkedInAll Job Openings

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

📋 Description

• Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow. • Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs. • Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling. • Prepare reports, track projects, and maintain digital filing systems for company documents. • Support property management activities using Buildium (or similar software). • Record rent payments, update tenant information, and apply early payment discounts. • Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders. • Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs. • Manage buy/sell property listings, coordinate showings, and liaise with clients as needed. • Record and reconcile transactions in QuickBooks. • Support monthly reconciliations for property management accounts. • Coordinate trust account payments and ensure records align with Buildium entries. • Prepare simple financial summaries and assist with tracking expenses or receipts. • Edit and upload photos and videos for property listings and social media. • Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools. • Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar. • Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).

🎯 Requirements

• 3+ years of experience in real estate, executive assistance, or property management support. • Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar). • Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools. • Excellent English communication skills (written and verbal). • Strong organizational and multitasking abilities, with a high attention to detail. • Comfortable handling a blend of business and personal assistant tasks. • Reliable internet connection, computer, and ability to work U.S. Eastern hours.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • NO TRACKER. NO PROBLEM