Virtual Admin Assistant

Job not on LinkedIn

🔥 1 minute ago

🇿🇦 South Africa – Remote

💵 $800 - $900 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Draft emails and correspondence for review and approval; never send on behalf of the client • Attend select internal meetings for approximately 10–12 hours per month • Take meeting notes and represent the company professionally • Escalate questions rather than answering them immediately • Sort and categorize QuickBooks receipts into correct expense categories • Support client and agent onboarding by sending forms and completing account setup steps after trust is established • Make and receive phone calls on the company’s behalf • Handle account cancellations, including holding, verifying details, and drafting cancellation notices for approval • Manage the calendar and organize a flexible day-to-day task list • Handle ad hoc projects and new tasks

🎯 Requirements

• Part-time commitment of 20 hours/week (80 hours/month) • Availability Monday–Wednesday, 8am–2pm PST, plus a couple of flexible hours on Thursday • Comfortable making and receiving phone calls, including navigating phone trees and sitting on hold • Working knowledge of QuickBooks or similar bookkeeping software is a strong plus, but not required • Confident, clear written English for drafting client- and agent-facing emails • Comfortable with basic form-based onboarding workflows and simple software logins • Flexible and proactive, with confidence to speak up and make calls • Willingness to learn new processes • Must be based in South Africa

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker required