Virtual Administrative Assistant – Real Estate

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Monitor, sort, and organise a high-volume Outlook inbox • Set up and maintain folder structures and inbox rules • Flag priority emails and action items for the business owner's attention • Draft or respond to routine correspondence as directed • Perform accurate data entry across business systems • Organise and rename digital files uploaded to Google Drive • Ensure documents are correctly filed and easy to locate • Assist with scanning, uploading, and categorising receipts and financial documents • Create and send invoices based on provided information • Record payments following step-by-step instructions from the business owner • Support basic data entry in QuickBooks across two business entities • Assist with scheduling meetings and managing appointments as the role evolves • Coordinate calendars and send meeting invites as required • Support business development activity by helping organise outreach and follow-ups • Create simple flyers or documents as requested • Assist with ad hoc admin tasks and projects as they arise • Proactively identify ways to streamline and improve day-to-day operations

🎯 Requirements

• Minimum 3–4 years of experience in a virtual assistant, administrative, or operations support role • Proven track record of managing high volumes of administrative tasks independently • Experience working remotely with US-based clients or businesses preferred • Outlook — proficient in inbox management, folder structures, and calendar use (Required) • Google Drive — confident in file organisation and document management (Required) • QuickBooks — basic data entry and invoicing experience (Required; full bookkeeping not necessary) • Microsoft Office / Google Workspace — general proficiency (Required) • Highly organised with strong attention to detail • Excellent written communication skills in English • Comfortable working autonomously with minimal supervision • Adaptable and willing to take on new tasks as the business grows • Discretion and professionalism when handling sensitive business information • Nice to Have: Experience supporting a business owner in a startup or early-stage company • Familiarity with basic bookkeeping concepts and financial record-keeping • Experience creating simple marketing materials or flyers • Background in real estate, title or legal admin (not required)

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM