Virtual Executive Assistant – Client Services Coordinator

🔥 19 hours ago

🇿🇦 South Africa – Remote

💵 $1.3k - $1.4k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📁 Client Services

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Answer inbound phone calls professionally as the first point of contact, starting October 2026 • Make light outbound calls to existing clients only; never cold calling • Send and respond to follow-up emails with existing clients, using Claude, ChatGPT or Copilot to help draft responses • Manage scheduling and calendar coordination for client meetings • Join Zoom/Teams calls briefly (5–10 minutes) to introduce clients before handing off to the advisor • Support the weekly internal team Zoom meeting • Set up and help run client webinars approximately every two weeks • Handle light administrative and data-entry tasks, including keeping CRM records updated • Communicate with the team via WhatsApp, Teams or chat for day-to-day task updates

🎯 Requirements

• Minimum 3 years of relevant experience in customer service, EA, front-desk or receptionist roles • Prior cold-calling or sales experience is a strong plus, although this role does not involve cold calling • Comfortable using VoIP/phone systems such as OpenPhone/Quo or PhoneBurner • Working knowledge of Zoom and Microsoft Teams • Comfortable using AI tools such as Claude, ChatGPT and Copilot • Clear and professional phone manner • Financial services experience is a plus but not required • Trustworthy, organised and detail-oriented • Comfortable working towards increased responsibility, including client scheduling and CRM access

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • No tracker required