Executive Assistant – Senior Executive Support

Job not on LinkedIn

🕒 March 28

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Atomic - Remote Jobs

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

🏪 Marketplace

Recruitment • Marketplace

Atomic - Remote Jobs is a recruitment platform that connects tech professionals in Latin America and Canada with remote career opportunities at startups and established companies worldwide. It operates a remote job board and offers personalized candidate support and matching, focusing on roles in engineering, design, marketing, and operations while emphasizing transparency, long-term career fit, and remote-first work arrangements.

📋 Description

• Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions • Coordinate meetings across multiple time zones, resolving conflicts proactively • Plan and execute complex travel arrangements (multi-location, multi-person) • Track tasks, follow-ups, and priorities across conversations and tools • Handle personal logistics such as appointments, errands, and scheduling • Conduct research on tools, vendors, and services when needed • Maintain organization across tools like Notion, Slack, and Google Workspace • Suggest and implement improvements to systems, workflows, and processes

🎯 Requirements

• 3+ years supporting C-level executives or founders in fast-paced environments • Proven experience managing inbox, calendar, and scheduling independently • Strong executive judgment and ability to make decisions without constant check-ins • Exceptional organization and attention to detail • Experience coordinating complex travel and logistics • Strong written and spoken English communication • High level of discretion, professionalism, and reliability • Comfort with tools like Notion (strongly preferred), Google Calendar, Slack • Ability to work with Pacific Time overlap

🏖️ Benefits

• Competitive compensation based on experience • Full-time role with Pacific Time overlap • 100% remote (LATAM-based candidates) • High-trust, long-term collaboration with experienced founders • Direct impact on executive effectiveness and company operations • A role with clear ownership and day-to-day visibility