Virtual Assistant

Job not on LinkedIn

🕒 March 18

🌵 Arizona – Remote

🌵 Arizona – Remote

💵 $18 - $22 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Orion Engineering Ltd

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 1997

🤝 B2B

Engineering • Manufacturing • B2B

Orion Engineering Ltd. is dedicated to transforming concepts into tangible products through comprehensive design and engineering services. With specialties in designing a variety of components, including valves used in building, water, oil, and gas sectors, they provide expertise in design engineering, 3D modeling, and finite element analysis. Orion Engineering also excels in facilitating product approvals, ensuring quality compliance, and offering tailored solutions for clients across different industries.

📋 Description

• Manage daily administrative tasks, including scheduling meetings, organizing calendars, and maintaining files. • Prepare and format documents, reports, presentations, and spreadsheets as needed. • Assist project managers with planning and tracking project timelines, deliverables, and resources. • Maintain project documentation and ensure that all records are up-to-date and accessible. • Serve as a point of contact for internal and external communications, managing emails and inquiries efficiently. • Draft and proofread correspondence, ensuring professionalism and accuracy. • Organize and maintain databases, ensuring that data is accurate, current, and properly categorized. • Assist in managing client relationships by responding to inquiries and providing necessary information. • Schedule and coordinate meetings, including video conferences, ensuring all participants have the necessary information. • Assist with basic bookkeeping tasks, including tracking expenses, processing invoices, and preparing financial reports. • Order office supplies and maintain inventory, ensuring that all necessary materials are available. • Identify areas for process improvement and suggest enhancements to increase efficiency.

🎯 Requirements

• High school diploma required; associates or bachelors degree in business administration, management, or a related field preferred. • Proven experience as a virtual assistant or in a similar administrative role; experience in an engineering or technical environment is a plus. • Strong organizational and multitasking abilities, with keen attention to detail. • Excellent written and verbal communication skills. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and collaboration tools (e.g., Trello, Asana, Slack). • Basic knowledge of bookkeeping and financial management is preferred. • Self-motivated and able to work independently with minimal supervision; strong time management skills are essential.

🏖️ Benefits

• 401(k) • Dental insurance • Vision insurance • Health insurance • Life insurance • Paid time off