Executive Assistant / Accounts Payable Coordinator

Job not on LinkedIn

🔥 37 minutes ago

🇵🇭 Philippines – Remote

💵 $7 - $8 / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 12%

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Berry Virtual

WebsiteLinkedInAll Job Openings

51 - 200 employees

Berry Virtual is not described in the provided text. The supplied document appears to be Linktree marketing and product content rather than information about Berry Virtual, so there is insufficient data to determine Berry Virtual’s business model, products, or target customers. Please provide a company website, a short description, or other source material for an accurate analysis.

📋 Description

• Manage and coordinate executive calendars, appointments, and meetings. • Monitor and organize email inboxes, prioritize communications, and draft responses. • Schedule calls, interviews, and client meetings. • Prepare reports, presentations, and business correspondence. • Maintain organized records, files, and documentation. • Assist with special projects and operational initiatives. • Process vendor invoices and ensure timely payments. • Review, reconcile, and maintain accounts payable records. • Manage expense reports and receipts. • Track invoices and follow up with vendors regarding payment inquiries. • Utilize QuickBooks for invoice entry, accounting records, and reporting. • Assist with monthly financial reporting and account reconciliations. • Review employee timesheets for accuracy and completeness. • Process timesheet approvals and follow up on missing submissions. • Maintain payroll-related records and documentation. • Coordinate with payroll and accounting teams as needed. • Communicate with candidates via email and phone. • Schedule interviews and manage candidate calendars. • Assist with onboarding paperwork and documentation. • Maintain candidate records and update databases.

🎯 Requirements

• 5+ years of Executive Assistant, Administrative, or Accounts Payable experience. • Strong knowledge of QuickBooks. • Experience managing invoices, accounts payable, and financial records. • Proficiency in Microsoft Office Suite (Excel, Outlook, Word). • Excellent written and verbal communication skills. • Strong organizational and multitasking abilities. • Ability to maintain confidentiality and handle sensitive information. • Detail-oriented with excellent follow-through. • Experience in staffing, recruiting, or professional services environments is a plus. • QuickBooks proficiency. • Accounts Payable and invoicing experience. • Calendar and email management. • Timesheet and approval processing. • Strong customer service and communication skills. • Ability to work independently and prioritize multiple tasks in a fast-paced environment. • More than 5 years of solid Executive Assistant experience and recruitment experience. • Experience with Bullhorn ATS — preferred.

🏖️ Benefits

• Permanent remote work setup • Competitive starting rate paid in USD • Internet Allowance • HMO insurance (PH) • Retirement Fund • Paid US holidays • Paid Vacation and Sick Leaves

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