Executive Assistant

🔥 0 minutes ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Blue View Builder

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2024

🏠 Real Estate

🏗️ Construction

☁️ SaaS

Real Estate • Construction • SaaS

Blue View Builder is a company that designs, finances, and constructs modular, prefab, and manufactured homes and ADUs (accessory dwelling units). They offer a range of architectural styles (Bungalow/Craftsman, Modern, Ranch, Farmhouse, Log Cabins, Adobe & Spanish Mediterranean, Mid Century, Victorian, Modern Luxury) and provide both prefab and custom designs, with an emphasis on affordability, customization, and efficiency. Their process includes selecting floorplans, interior design, financing, and building, and they advertise low down payments, special financing (including loans combining land and home), site-built, modular, and prefab construction options, 10-year warranties, and support throughout the build. They target homebuyers seeking cost-effective, customizable housing solutions and also offer prefab garages/carriage houses and commercial construction options.

📋 Description

• Handle sensitive and confidential company information with strict professional discretion • Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls • Liaise between executives and internal or external partners • Manage office supply inventory and general administrative workflows • Manage calendar, inbox triage, travel, and meeting preparation across Pacific time • Draft emails, decks, one-pagers, and follow-up notes in English and Spanish when appropriate • Protect the founder’s time by declining, rescheduling, batching, and escalating • Track open loops and close them • Connect project workstreams into one plan and maintain the master schedule • Build and maintain trackers, SOPs, meeting cadences, and decision logs • Coordinate architects, engineers, lenders, subcontractors, and agencies to dates • Flag slippage early with a recommended next step • Prepare a weekly scorecard covering progress, blockers, and decisions needed • Maintain light CRM/pipeline hygiene and document control • Coordinate vendor selection, onboarding, and invoice routing • Coordinate recruiting

🎯 Requirements

• Based in Mexico; reliable home office and video presence • English at C1+ written and spoken • Spanish native or bilingual • 4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects • Extreme ownership: you finish things • Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level • Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required) • CAPM / PMP / Scrum exposure (nice-to-have) • US client or US-founder experience (nice-to-have) • Familiarity with California permitting, modular/prefab, or design-build (nice-to-have) • Ability to produce a clean one-page brief from a messy 20-minute voice note (nice-to-have)