Executive Assistant – CEO Support, Real Estate Experience

Job not on LinkedIn

🕒 September 23

🌐 Mexico, Brazil, +4 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote 🇬🇹 Guatemala – Remote 🇭🇳 Honduras – Remote 🇨🇷 Costa Rica – Remote

💵 $800 - $1.6k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 21%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder and CEO with professional and personal operations so he can focus on strategy, growth, and leadership. • Own and optimize the CEO’s calendar and inbox, including scheduling, focus time, follow-ups, priority flagging, and appropriate responses on the CEO’s behalf. • Maintain alignment between professional and personal calendars. • Provide bookkeeping and accounting support using QuickBooks. • Provide contracting support for government compliance and secondary marketing assistance. • Document, organize, and improve company workflows and Standard Operating Procedures in Notion. • Support internal systems for accountability, task tracking, and delegation across operations and team structure. • Handle client billing setup, monthly invoices, commissions, and reimbursements. • Maintain accurate and organized digital financial records. • Plan and manage flights, accommodations, conference registrations, itineraries, and an annual calendar for 8–9 industry events. • Serve as the central communication link between the CEO, internal team, and external partners. • Provide structured updates and summaries on priorities, progress, and deadlines. • Support time-blocking and productivity systems. • Maintain cybersecurity protections and appropriately handle restricted calendar/email access. • Support property management operations and assistant property manager-level tasks. • Use Notion, Slack, Google Workspace, Todoist or similar platforms, Appfolio, and LeadSimple for operations and communication. • Communicate via daily Slack interactions, weekly Zoom check-ins, and email summaries.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working in digital ecosystems, including Slack, Notion, and Google Workspace. • Strong organizational and prioritization abilities. • Proven ability to manage sensitive information with discretion. • Background in contracting and compliance concierge services preferred. • Experience with client needs assessment. • Statement of work (SOW) creation skills. • Procurement management experience. • Proactive, self-directed, and able to thrive in an environment with evolving needs. • Experience managing both business and personal responsibilities for a founder or executive is a plus. • Basic knowledge of bookkeeping, reporting, or data entry preferred. • Reliable high-speed internet and a modern home office setup. • Ability to maintain cybersecurity protections. • Understanding of defense-related compliance certifications. • Capability to handle restricted calendar/email access appropriately. • Background check clearance. • Property management experience and ability to handle approximately 80% property management-related tasks. • Ability to handle assistant property manager-level work and support property management operations. • Familiarity with Todoist or similar task management platforms, Appfolio, and LeadSimple.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months

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