Independent Contractor – Executive Assistant

Job not on LinkedIn

🕒 April 23

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brightwheel

WebsiteLinkedInAll Job Openings

201 - 500 employees

📚 Education

☁️ SaaS

🤝 B2B

💰 $55M Series C - Brightwheel on 2021-02

Education • SaaS • B2B

brightwheel is an all-in-one childcare and early education management platform that helps preschools, childcare centers, in-home caregivers, camps, Montessori programs and multisite operators manage billing and payments, enrollment and admissions, attendance and check-in, staff scheduling and payroll, family communication, curriculum and assessments, CACFP/health checks, and reporting via a mobile-first SaaS app used by administrators, teachers, and parents.

📋 Description

• Manage and optimize calendars for multiple executives, ensuring effective prioritization and minimal conflicts • Coordinate meetings across internal teams, external partners, and time zones • Support inbox management, including organizing, responding, and flagging key items • Handle expense reporting, reimbursements, and tracking to ensure timely and accurate submissions • Arrange travel, accommodations, and logistics for executives • Support planning and execution of team events, all-hands, and offsites • Coordinate team culture initiatives such as celebrations, milestones, and recognition (e.g., Kudoboards) • Provide ad-hoc administrative support including document preparation, research, and process coordination

🎯 Requirements

• 1+ years of experience as an Executive Assistant or in a similar administrative role • Proven ability to support multiple executives or stakeholders simultaneously • Strong organizational and time management skills with keen attention to detail • Excellent English written and verbal communication skills • Experience working in a fast-paced, remote, and cross-functional environment • Proficiency with tools such as Google Workspace, Slack, and expense management platforms (e.g., Ramp)

🏖️ Benefits

• Not specified in the job posting.