Executive Assistant – Finance & Property Management Support

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🕒 June 11

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Buddle

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Buddle is a B2B staffing and outsourcing company that connects businesses with experienced Filipino remote professionals. They find, hire, onboard and manage high-performing remote staff and handle payroll, benefits and local compliance so clients can scale teams in areas like property management, e-commerce, accounting & finance, customer experience, administration and sales support. Buddle positions itself as a managed HR partner focused on delivering cost savings, low turnover and culturally aligned, career-driven talent.

📋 Description

• Manage complex calendars, scheduling, and travel arrangements for the Managing Director and leadership team. • Prepare meeting materials, reports, and executive briefing packs. • Draft, review, and manage professional correspondence, including emails and internal communications. • Coordinate with accountants, advisors, and external stakeholders to ensure alignment and timely communication. • Process expense claims and perform credit card reconciliations accurately and efficiently. • Provide day-to-day executive and administrative support, ensuring priorities are managed effectively. • Handle ad-hoc administrative tasks, including data entry and document preparation. • Develop, maintain, and improve recurring financial reports and KPI dashboards. • Support month-end reporting processes and preparation of board reporting materials. • Maintain and update revenue and expense tracking templates for accuracy and consistency. • Assist in CRM management (e.g., HubSpot), ensuring data integrity and process efficiency. • Identify opportunities to automate and streamline financial reporting workflows. • Ensure financial data is organised, accessible, and aligned with business reporting requirements. • Build structured systems and processes to support scalability and operational efficiency. • Continuously review workflows to identify inefficiencies and recommend improvements. • Collaborate with internal teams to standardize reporting and administrative procedures. • Support cross-functional coordination between finance, operations, and leadership.

🎯 Requirements

• Strong experience as an Executive Assistant, with exposure to finance or accounting support. • Advanced Excel skills with the ability to build reports, dashboards, and tracking tools. • Highly organised, detail-oriented, and process-driven with strong problem-solving skills. • Experience with tools such as HubSpot, Monday.com, or similar CRM/project management platforms is preferred. • Excellent written and verbal communication skills. • Ability to work independently, manage multiple priorities, and meet deadlines in a remote environment. • Comfortable handling both strategic support and hands-on administrative tasks.