Finance Administrative Assistant

Job not on LinkedIn

🕒 May 22

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 61%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Process supplier invoices, address vendor inquiries, resolve payment issues, and ensure timely payments aligned with cash flow availability • Manage the timely collection of outstanding amounts, assist with following up on overdue payments, and resolve billing discrepancies • Provide invoices and statements to customers while supporting the wider finance team in tracking accounts receivable and payable • Process financial transactions and maintain accurate, up-to-date records across physical files and digital systems • Perform data entry tasks and assist with bank reconciliations • Maintain organized filing systems for financial documents in compliance with company policies • Provide ad hoc information, financial reports, and administrative support for management projects • Manage the finance department email inbox and respond to internal and external inquiries • Handle inbound and outbound calls related to accounts payable, supplier inquiries, and outstanding invoices • Assist with inbound customer calls and transfer inquiries to appropriate internal operations teams • Maintain established response-time and call-handling KPIs

🎯 Requirements

• Completion of VCE/HSC or an equivalent level of secondary education • Previous work experience in a demanding collection service environment • High level of proficiency in written and verbal English communication • Strong organization and efficiency skills; ability to prioritize multiple demands under pressure • Excellent relationship-building capabilities with internal teams, suppliers, and clients • Strong problem-solving skills, attention to detail, and proactive process-improvement attitude • Resilient, self-motivated mindset; ability to work independently with limited guidance • Full-time availability for 40 hours per week during Australian working hours • Strict adherence to company quality, safety, and food safety awareness protocols • Appropriate relevant educational or technical qualifications in finance or administration (nice to have) • Previous experience utilizing Google Workspace tools for financial administration (nice to have) • Prior exposure to compliance systems or accredited operational environments (nice to have)

🏖️ Benefits

• Permanent work-from-home set-up • Dayshift (Australian Eastern Standard Time business hours) • Full-time job • HMO (STAFF only) • Annual leave • Christmas Bonus equivalent to 1 month's wage (pro-rate)