People and Culture Administrator

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ChartSpan Medical Technologies

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2012

☁️ SaaS

🤝 B2B

🧘 Wellness

💰 Series A - ChartSpan Medical Technologies on 2019-08

SaaS • B2B • Wellness

ChartSpan Medical Technologies is a healthcare-focused technology and services company that provides full-service chronic care management (CCM), advanced primary care management (APCM), annual wellness visit software, remote patient monitoring (RPM) enrollment services, and quality improvement programs to primary care practices, federally qualified health centers (FQHCs), rural health clinics, and health systems. ChartSpan combines SOC 2 Type II–certified software platforms with patient enrollment, care coordination teams, and compliance-oriented services to help providers increase preventive care delivery, improve patient outcomes, and generate additional recurring revenue.

📋 Description

• Conduct reference checks and background check coordination. • Prepare offer letters and employment documentation. • Maintain recruiting reports and hiring metrics. • Support recruiting events and employer branding initiatives. • Prepare new hire documentation and ensure compliance requirements are completed. • Schedule orientation sessions and new employee introductions. • Coordinate equipment requests and system access with IT. • Manage employee offboarding, exit documentation, and asset recovery. • Maintain employee records within the HRIS. • Process employee status changes including promotions, transfers, compensation updates, and terminations. • Assist with benefits administration and employee inquiries. • Prepare employment verification letters and other HR documents. • Monitor completion of required training and policy acknowledgments. • Support payroll by ensuring employee information is accurate and submitted on time. • Assist with employee recognition programs. • Coordinate company meetings, celebrations, and engagement activities. • Support internal communications and company announcements. • Help administer employee surveys and compile feedback. • Promote company culture and core values through daily interactions. • Maintain confidential personnel files. • Ensure compliance with federal, state, and company employment requirements. • Assist with audits and reporting. • Update HR policies, procedures, and templates as directed. • Maintain accurate documentation and records. • Prepare recurring HR metrics and reports. • Assist leadership with special projects. • Create presentations, spreadsheets, and documentation. • Manage departmental calendars and scheduling. • Provide general administrative support for the People & Culture team.

🎯 Requirements

• 2+ years of Human Resources, Recruiting, People Operations, or Administrative experience. • Excellent organizational and time management skills. • Strong attention to detail with exceptional accuracy. • Ability to handle confidential information with discretion. • Excellent written and verbal communication skills. • Strong customer service mindset. • Experience with Microsoft Office or Google Workspace. • Comfortable learning new technology platforms. • Ability to work independently in a remote environment. • Bachelor's degree in Human Resources, Business Administration, or related field. • Experience using an HRIS (BambooHR, Paylocity, UKG, ADP, Rippling, or similar). • Experience with an Applicant Tracking System (ATS). • Knowledge of employment laws and HR best practices. • SHRM-CP or PHR certification (preferred but not required).