Executive and Operations Support

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Verify and maintain inbox sorting and labeling, including labels pulled from Fyxr • Triage incoming email and flag messages requiring personal sign-off or specific wording • Manage and respond to routine emails in a supporting capacity • Capture meeting notes and action items • Log each action item line by line in the tracker • Create Jira tickets for technical issues, with an assigned owner and due date • File and organize documents across Google Drive and Notion • Handle formatting and link cleanup • Keep sales and training assets current • Gather and organize materials from team members as needed • Manage calls and calendar • Coordinate vendor and pod scheduling • Prepare agendas • Follow up on and confirm reschedules • Book travel end to end, including flights, lodging, ground transport, and itineraries

🎯 Requirements

• Strong executive support experience, with proven ability to proactively manage an executive’s inbox, calendar, and priorities • Highly organized and detail-oriented • Ability to work independently, stay ahead of tasks, and know when to escalate • Experience with productivity and project management tools, including Notion, Jira, Fyxr, and similar platforms • Experience with Notion, Jira, Fyxr, and Google Drive • English resume required • English CEFR proficiency level required in the application • Ability to work 20 hours per week • Availability for a time zone between EST and MST • Must create a Coconut VA profile using the specified template • Must submit a 1-minute introduction video, preferably using Loom • Video link must be valid; broken or dummy links result in disqualification

🏖️ Benefits

• Competitive Salary • 13th Month Pay • Paid Time Off — 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare • Life Insurance • Mental Health Support, including mental health consultations and wellness resources • Milestone Gifts & Birthday Treats • Team experiences, including island getaways, virtual town halls, and regional meetups • Supportive network for learning, growth, and connection