Executive Assistant to the CEO

🔥 6 minutes ago

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Collective Residential

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏠 Real Estate

🤝 B2B

Real Estate • B2B

Collective Residential is a company that acquires respected multifamily property management companies and integrates them into a national collective that provides capital, operational infrastructure, shared services, and a technology/AI-enabled ecosystem. Formerly known as Proper, Collective Residential is led by former owners and operators and focuses on preserving local brands, teams, and market relationships while offering owners upfront liquidity plus optional rollover equity and pathways for continued involvement. The company centralizes resources such as HR, marketing, data and technology, and operational best practices to drive performance across an aligned portfolio of property management firms.

📋 Description

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones. • Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation. • Support event planning for leadership meetings, board sessions, and special projects. • Anticipate the CEO’s needs and proactively resolve issues before they arise. • Provide day-to-day administrative support, including email management, document preparation, and follow-ups. • Maintain strict confidentiality while managing sensitive company and personal information. • Serve as a point of contact between the CEO and internal/external stakeholders. • Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism. • Be available during evenings or weekends when urgent CEO support is required. • Utilize technology and AI tools to improve efficiency and streamline workflows.

🎯 Requirements

• 10+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced environment. • Fluent in English, with excellent written and verbal communication skills and a very neutral accent. • Proven ability to manage complex schedules, travel, and events with precision. • Highly proactive and detail-oriented, with strong organizational and problem-solving skills. • Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity. • Strong discretion and judgment when handling sensitive information. • Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours. • Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.

🏖️ Benefits

• Hourly Rate: $12-$18/hour based on experience ($2,400-$3,000/month).