Special Assistant – Executive Director

Job not on LinkedIn

🔥 8 minutes ago

🏛️ District of Columbia, New York – Remote

🏛️ District of Columbia – Remote 🗽 New York – Remote

💵 $70k - $90k / year

⏰ Full Time

🔴 Lead

👨‍💼 Executive Assistant

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Community Initiatives

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1996

🤝 Non-profit

💼 Consulting

💰 $100k Grant - Community Initiatives on 2023-12

Non-profit • Consulting

Community Initiatives is a dedicated fiscal sponsor and 501(c)(3) nonprofit established in 1996 that provides infrastructure and administrative services to community-led projects and nonprofit leaders. It offers services including benefits, payroll and human resources support, financial management, tax preparation and compliance, grants management, risk management and insurance, legal counsel, and online donation management. Community Initiatives hosts a diverse portfolio of sponsored projects working on social justice, environment, education, health & wellness, the arts, and other community causes, and emphasizes saving project leaders time and resources while providing expert support.

📋 Description

• Support project planning and execution for work across the Collective’s strategies by coordinating tasks and managing logistics aligned with the timeline and scope of projects. • Track cross-team project milestones and deliverables. • Provide logistical and administrative support to the Executive Director for external events (e.g., convenings, trainings, and workshops) and internal meetings, including scheduling, agenda preparation, and capturing meeting notes and outcomes. • Provide administrative and strategic support to the Executive Director (e.g., manage schedule, maintain prioritized contacts and follow-up, draft presentations and remarks for external events) • Serve as the primary liaison to the Collective Advisory Committee and support Advisory Committee meetings through written reports, draft work plans, and keeping up to date records of decisions and action items. • Conduct desk research on issues, initiatives, and partners related to the Collective’s strategies, summarizing key findings and emerging trends. • Assist with drafting proposals, funder reports, and other materials that communicate the Collective’s work and its impact. • Collaborate on internal communications within Collective staff, scholar members, and fellows • Assist in drafting compelling communications materials, including blog posts, press releases, and event recaps, aligned with the Collective’s messaging and values. • Manage staff calendar and team meetings

🎯 Requirements

• Bachelor’s degree required • 5 years of experience in project coordination, project management, administrative support • Excellent writing skills, with experience drafting reports, newsletters, and other internal and external communications. • Strong attention to detail. • Highly organized with the ability to manage multiple tasks and deadlines. • Ability to work independently and maintain confidentiality. • Self-starter and entrepreneurial, ability to work well with others, awareness of when to engage colleagues, and ability to prioritize and follow-through on work assignments independently • Ability to thrive in a dynamic start-up environment, ability to shift gears according to changing priorities • Commitment to Collective core values, gun violence prevention, and community-engaged research.

🏖️ Benefits

• Comprehensive benefits package including: Fully paid medical, dental and vision • 401k and 5% employer match • Basic life insurance, AD&D, STD & LTD • 4 weeks of paid vacation • 12 days of paid sick leave • 14 paid holidays • 4 floating holidays