Virtual Assistant – Maintenance/Operations

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Cube Care Company

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Healthcare Insurance • Manufacturing

Cube Care Company is a leading manufacturer of privacy and cubicle curtains and tracks, providing high-quality decorative products and services for healthcare and commercial interiors. Based in South Florida, Cube Care offers a turnkey solution for clients seeking premium textiles and installation services for medical facilities and hospitals, including products such as cubicle curtains, tracks, shower curtains, cart covers, window treatments, and bedding. Known for their commitment to delivering quality and building strong client relationships, Cube Care is a recognized industry leader and award-winning company.

11 - 50 employees

Founded 1999

⚕️ Healthcare Insurance

📋 Description

• Provide ongoing support for operations, field staff, and internal departments by managing documentation, schedules, and workflows • Coordinate with team members and vendors to ensure smooth logistics, system processes, and equipment support • Maintain accurate records and reports in digital platforms and internal systems • Monitor business platforms and internal tools for system statuses, updates, and user support • Facilitate issue tracking and resolution by collaborating with field personnel and reporting tools • Manage general office administration tasks including procurement coordination and routine communications • Assist in weekly and monthly reporting, data entry, and performance logs • Handle collections activities, including following up with clients on outstanding payments • Perform basic bookkeeping tasks such as recording transactions, reconciling accounts, and maintaining financial records • Prepare and send invoices, track payments, and update billing records • Coordinate special projects or miscellaneous assignments from leadership • Support leadership with executive-level assistance, scheduling, follow-ups, and general support • Handle other ad hoc tasks

🎯 Requirements

• Minimum 2 years experience as a General VA, Executive Assistant, or in a similar administrative support role • Strong English communication skills (written and verbal) • Proficient in using digital platforms and productivity tools (e.g., Google Workspace, Microsoft Office, task trackers) • Excellent attention to detail and organizational skills • Capable of managing multiple responsibilities with little supervision • Comfortable troubleshooting and following structured workflows • Reliable and accountable with a solutions-oriented mindset • Familiarity with tools like Odoo, project management systems, or barcode/labeling platforms (Preferred) • Background in coordinating with vendors or handling procurement tasks • Experience in collections, basic bookkeeping, and invoicing is required

🏖️ Benefits

• remote work options