Executive Assistant

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CYPFER

WebsiteLinkedInAll Job Openings

51 - 200 employees

🔒 Cybersecurity

Cybersecurity

CYPFER is a global leader in cyber-attack incident response and ransomware post-breach recovery. The company provides a comprehensive range of cybersecurity services, including incident response, ransomware recovery, digital forensics, and cyber risk management. It offers services such as business email compromise resolution, cloud and web application investigations, dark web monitoring, and advisory. CYPFER is known for its rapid deployment of in-house specialists, providing 24/7 global support to ensure businesses stay secure and resilient against cyber threats. With a focus on integrating seamlessly with clients' operations, CYPFER is dedicated to offering unmatched care and commitment to cybersecurity.

📋 Description

• Manage complex executive calendars across multiple time zones. • Coordinate, schedule, and reschedule meetings while balancing shifting priorities. • Proactively identify scheduling conflicts and recommend solutions. • Develop an understanding of executive priorities to ensure calendars reflect business-critical activities. • Coordinate internal and external meetings, including preparing agendas, meeting logistics, and conference links. • Prepare and submit expense reports on behalf of executives. • Assist with travel coordination, itineraries, and related logistics when required. • Monitor executive inboxes or action items as requested and help ensure timely follow-up. • Maintain organized electronic files and documentation. • Proofread and review client-facing reports, presentations, and other documents for grammar, formatting, consistency, and professionalism before distribution. • Ensure documents align with company standards and branding. • Flag inconsistencies, missing information, or items requiring executive attention. • Serve as a trusted point of coordination between executives and internal stakeholders. • Follow up on action items and ensure commitments and deadlines are met. • Assist with preparing meeting materials and executive presentations. • Support special projects and administrative initiatives as assigned.

🎯 Requirements

• Previous experience supporting senior executives, preferably at the VP, or Executive level • Excellent organizational and time management skills with the ability to manage multiple competing priorities • Strong attention to detail and exceptional proofreading abilities • Excellent written and verbal communication skills in English • High level of professionalism, discretion, and confidentiality • Strong judgment and the ability to anticipate executive needs • Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel • Comfortable working independently with minimal supervision.

🏖️ Benefits

• Flexible work arrangements • Professional development