Executive Assistant – Project Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇮🇳 India – Remote

💵 $10k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 0%

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Enero Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🏥 Healthcare

💼 Consulting

📣 Marketing

Healthcare • Consulting • Marketing

Enero Group is a global group of marketing and technology agencies that delivers creative, PR, customer-acquisition and digital marketing services to clients across the technology, healthcare and consumer sectors. The ASX-listed group owns agencies including BMF, Hotwire, Orchard, OBMedia and ROI·DNA and provides specialist capabilities in creative strategy, medical education, PR and communications, account-based experience (ABX), SEO, paid media, martech and omnichannel customer acquisition. Enero operates across multiple countries with a network of agencies serving enterprise and growth-stage clients.

📋 Description

• Manage the Managing Director's complex and evolving diary, prioritizing meetings and commitments • Coordinate internal and external meetings, including scheduling, agendas, materials, and follow-up actions • Organize domestic and international travel arrangements and itineraries • Act as a key point of contact for internal and external stakeholders • Support inbox management and prioritization of communications • Track key actions and strategic priorities on behalf of the Managing Director • Coordinate leadership meetings, team events, and business activities • Prepare presentations, briefing documents, reports, and meeting materials • Handle confidential and sensitive information • Provide administrative support for the Managing Director's office • Support the UK PR team in planning, tracking, and coordinating projects and initiatives • Maintain project trackers, timelines, status updates, and action logs • Monitor deadlines and follow up with stakeholders on deliverables • Coordinate project meetings and document actions and next steps • Support reporting and operational updates for team leadership • Assist with resource coordination and workflow management • Identify and escalate project risks, issues, or potential delays • Contribute to process improvements that enhance team efficiency and delivery

🎯 Requirements

• Bachelor's degree in any discipline • Minimum 5 years of experience in an Executive Assistant, Personal Assistant, Administrative Business Partner, Project Coordinator, or similar role • Experience supporting senior leaders at Director, Managing Director, Partner, or C-suite level • Experience managing complex schedules, multiple priorities, and stakeholder relationships • Strong proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel • Excellent written and verbal communication skills in English • Ability and willingness to work UK business hours • Desirable: Experience within a PR, communications, marketing, media, agency, or professional services environment • Desirable: Experience supporting geographically dispersed or international teams • Desirable: Familiarity with project management software such as Asana, Monday.com, Smartsheet, Trello, or Jira • Desirable: Relevant certification in project management, business administration, or executive support • Exceptional organization and attention to detail • Strong planning, prioritization, and time-management skills • Ability to anticipate needs and take initiative • Excellent interpersonal and stakeholder management skills • Strong written and verbal communication abilities • Professionalism, discretion, and sound judgment • Ability to remain calm and effective in a fast-paced environment • Strong problem-solving and decision-making capabilities • Collaborative approach with the ability to work independently • Commitment to delivering a high standard of service and support

🏖️ Benefits

• Employees can work remotely