Executive Assistant – CEO

Job not on LinkedIn

🕒 December 8, 2025

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 48%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Expedock

WebsiteLinkedInAll Job Openings

51 - 200 employees

📦 Logistics

🤖 Artificial Intelligence

🚗 Transport

Logistics • Artificial Intelligence • Transport

Expedock is the AI-powered automation service behind some of the leading players in the 7 trillion USD global supply chain. The company is on a mission to build a powerful data infrastructure that drives unprecedented efficiency and profitability across the industry. Expedock focuses on automating the manual processing and inputting of data for freight forwarding and logistics, achieving 99. 99% accuracy. With a team of experts in artificial intelligence and logistics, Expedock aims to transform the future of supply chain and logistics.

📋 Description

• Draft, review, and manage internal and external correspondence, ensuring clarity, professionalism, and alignment with leadership objectives. • Coordinate seamless domestic and international travel, anticipating needs and optimizing schedules for productivity. • Curate agendas, brief materials, and actionable summaries to ensure meetings are focused and productive. • Collaborate with teams across the organization, anticipating needs, solving problems, and driving initiatives forward. • Conduct research and synthesize information to provide strategic recommendations and context for decision-making. • Prepare reports, presentations, and insights that empower the CEO to make informed decisions quickly. • Support key initiatives by tracking progress, preparing briefs, and ensuring timely follow-ups, helping projects move forward efficiently. • Manage the CEO’s schedule strategically, optimizing time for high-impact decisions and priorities.

🎯 Requirements

• Proven experience as an Executive Assistant, Executive Partner, or similar role supporting senior leadership (minimum 2 years). • Excellent English proficiency (C1 level or above) • Exceptional verbal and written communication skills, with the ability to craft concise, professional messages. • Tech-savvy: Comfortable using advanced digital tools for scheduling, project management, communication, and collaboration (e.g., Slack, Zoom, Calendly, Notion, Asana, Monday.com, Google Workspace, Microsoft 365). • Strong organizational, time management, and project coordination skills. • Ability to make quick, informed decisions, prioritize competing demands, and operate independently in a fast-paced environment. • High level of discretion, professionalism, and confidentiality in handling sensitive information. • Strong analytical and problem-solving skills, with the ability to anticipate challenges and propose solutions. • Proactive mindset: takes initiative, owns projects from start to finish, and drives results without constant oversight. • Ability to collaborate across teams and build relationships while maintaining a strategic focus on executive priorities. • Comfortable performing executive-level tasks in a fully remote setup and able to work night shift schedules as needed. • Willingness and ability to use Insightful on the company-provided device to monitor work roadblocks, improve productivity, and optimize performance.

🏖️ Benefits

• Professional development • Flexible work arrangements