Senior Administrative Associate

Job not on LinkedIn

9 hours ago

☕ Washington – Remote

Although this job is listed in Washington, this company may be open to hiring remote in other states.

💵 $55k - $70k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

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FHI 360

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Non-profit • Education • Healthcare Insurance

FHI 360 is a global nonprofit human development organization dedicated to improving lives by advancing integrated, locally driven solutions. Operating in over 60 countries, FHI 360's work spans across a wide range of areas including health, education, nutrition, environment, economic development, and governance. The organization focuses on creating partnerships, integrating research, and leveraging resources to enable people to reach their full potential. With a strong emphasis on equity, health, and well-being, FHI 360 is committed to building a more equitable world through innovative programs and partnerships.

1001 - 5000 employees

Founded 1971

🤝 Non-profit

📚 Education

⚕️ Healthcare Insurance

📋 Description

• Perform advanced-level administrative tasks with accuracy and attention to detail. • Serve as the primary point of contact for internal and external inquiries. • Review and verify data for completeness and accuracy in accordance with established guidelines. • Coordinate organizational and leadership team meetings, including securing facilities, preparing agendas, arranging speakers, and recording meeting notes. • Ensure timely and accurate distribution of communications. • Respond to routine and non-routine questions and staff requests for administrative support. • Develop and implement improved administrative procedures to enhance efficiency and timeliness of deliverables. • Prepare and maintain documentation, reports, schedules, databases, spreadsheets, and logs to support departmental functions. • Create and edit presentations, graphics, and desktop publishing materials. • Schedule and organize complex activities such as meetings, travel (including international), conferences, and departmental events. • Work independently or collaboratively on special and ongoing projects. • Act as liaison with other departments, outside agencies, and senior/executive management. • Handle confidential and non-routine information; explain departmental policies as needed. • Design and produce correspondence, memos, charts, tables, graphs, and business plans. • Proofread documents for accuracy in spelling, grammar, and layout. • Coordinate special projects, including planning presentations, disseminating information, and managing logistics. • Support department financial processes, including invoicing and payment coordination for vendors and suppliers. • Maintain and update databases, spreadsheets, and filing systems. • Assign project-related tasks as directed by management. • Gather, compile, and evaluate project data for due diligence purposes. • Ensure compliance with organizational policies, procedures, and best practices. • Maintain departmental files, including updating the department SharePoint site.

🎯 Requirements

• Associates Degree or International Equivalent in Business Administration or Related Field. • Bachelor’s Degree preferred. • Minimum of 5+ years of relevant administrative experience. • Past experience supporting executives preferred. • Past experience booking complex international travel arrangements, including securing necessary visas. • Experience in monitoring the use of expenditures to meet organizational objectives and compliance. • Experience in a science or health-related field preferred. • Demonstrated experience scheduling meetings and facilitating virtual meeting logistics. • Expertise in Microsoft Office 365 applications. • Strong attention to detail and ability to maintain confidentiality. • Excellent communication skills. • Fluency in English is required.

🏖️ Benefits

• FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. • 18 days of paid vacation per year. • 12 sick days per year. • 11 holidays per year.