Executive Assistant – Finance and Operations

🔥 4 minutes ago

🇩🇪 Germany – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FounderBlocks

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📣 Marketing

💸 Finance

Consulting • Marketing • Finance

FounderBlocks is an accelerator program for digital business models. They help startups develop business models, build products, and create marketing strategies, often assisting with investor pitching and growth hacking. FounderBlocks helps startups launch products efficiently and cost-effectively, offering practical support from experienced entrepreneurs, developers, and designers.

📋 Description

• Prepare and send invoices accurately and on time • Follow up on overdue invoices by phone and email • Maintain the financial plan and forecast in Google Sheets • Monitor accounts, incoming payments, and liquidity • Prepare bookkeeping, including supporting documents and VAT preparation • Work directly with the tax advisor • Manage contracts and deadlines • Filter and independently handle incoming emails, calls, and messages • Manage calendars and arrange meetings • Conduct initial recruiting interviews and refer suitable candidates • Plan team events and workations, including flights and accommodation • Organize the founders’ private travel and appointments and coordinate with their partners • Keep track of ongoing tasks in the project management system • Take care of the founders’ organizational needs so they can focus on their core responsibilities

🎯 Requirements

• 5+ years of professional experience, for example as an Executive Assistant, in office management, administrative support, bookkeeping, or accounting • Strong numerical skills are non-negotiable • Proficiency in Excel and Google Sheets • Ability to independently maintain a financial plan and understand what the numbers mean • Willingness to follow up on overdue invoices by phone • Thorough, pragmatic working style • Absolute discretion when handling accounts, contracts, and private information • Excellent German, both written and spoken • Ideally based in Hamburg for occasional meetings; flexible remote work is possible • Willingness to remain in the role long term; this is not intended as a short-term position or a stepping stone to launching a business soon

🏖️ Benefits

• Genuine flexibility: 30–40 hours per week and reliable availability on weekdays, with working hours that can be arranged flexibly • Work as equals with direct access to the founders, short decision-making paths, and no corporate politics • Increasing responsibility, potentially including power of attorney for bank accounts, depending on suitability • Workations available upon request; not required • Fair compensation; salary expectations discussed openly during the first interview • Permanent employment