Executive Assistant – Management Team

Job not on LinkedIn

🔥 31 minutes ago

🌐 Germany, Greece, +1 more countries – Remote

🇩🇪 Germany – Remote 🇬🇷 Greece – Remote 🇵🇱 Poland – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Peak & Peak

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

🏥 Healthcare

🏭 Manufacturing

Consulting • Healthcare • Manufacturing

Peak & Peak is a leading consulting firm specializing in digital transformation strategies and the implementation of CRM technology solutions for consumer industries. They work closely with leading consumer brands to enhance their digital strategies and system integrations with a focus on Salesforce-based solutions. Their services include agile multi-cloud delivery, Salesforce Consumer Goods Cloud, Manufacturing Cloud, Commerce Cloud B2B, Experience Cloud, and more, particularly aimed at consumer goods, health and life sciences, products and manufacturing, and retail. As a global Salesforce Consulting Partner and a founding member of the Consumer Goods Partner Advisory Board by Salesforce, Peak & Peak leverages Salesforce technologies to drive customer engagement, improve retail execution, and manage complex consumer and patient relations. Their objective is to assist consumer goods brands in navigating digital transformation sustainably and effectively, committing to the continuous improvement of customer-focused solutions.

📋 Description

• Manage and coordinate the calendars of five Management Team members • Act as the central point of contact for meeting and appointment requests • Schedule, reschedule and prioritize internal and external meetings • Identify scheduling conflicts proactively and find suitable solutions • Ensure relevant information, participants and meeting details are available ahead of time • Organize and prioritize Management Team email inboxes • Identify important, urgent and actionable messages and ensure follow-up • Coordinate regularly with all five Management Team members • Communicate professionally with internal and external stakeholders on behalf of the Management Team • Organize and coordinate business travel, including flights, trains, hotels and other arrangements • Prepare travel schedules and adjust plans when needed • Align appointments, locations and travel requirements • Maintain an overview of schedules and priorities across the Management Team • Follow up proactively on appointments, requests and organizational topics • Bring structure to changing priorities and support efficient day-to-day collaboration • Serve as a reliable interface between the Management Team and internal and external stakeholders

🎯 Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Management Assistant or comparable coordination role • Excellent organizational and time-management skills • Ability to coordinate multiple senior stakeholders and calendars simultaneously • Strong prioritization and attention to detail • Proactive mindset and ownership • Discretion and professionalism when handling confidential information • Strong written and verbal communication skills • Confidence communicating with senior stakeholders and external partners • Ability to remain structured and calm when priorities or schedules change • Very good digital skills and confidence with modern collaboration and productivity tools • Fluent English is required • Based in Germany, Greece or Poland

🏖️ Benefits

• Global, remote-first culture • Work with colleagues across Germany, Greece, Portugal, Switzerland, the UK, and beyond • Opportunity to work with modern technology and agile delivery • Opportunity to use digital tools and automation to make executive coordination more efficient