Executive Assistant, Operations Generalist

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Project Bay

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🏠 Real Estate

👥 B2C

Hospitality • Real Estate • B2C

Project Bay is a company that offers a unique workation experience combining professional coworking spaces with vacation accommodations in beautiful locations like Lietzow Bay on Rügen. They provide coworking spaces equipped with modern amenities such as high-speed internet, snack boxes, and meeting rooms, alongside relaxing accommodations and recreational activities, all set in natural surroundings. Project Bay aims to merge work and leisure, offering creative environments that enhance productivity and enjoyment.

📋 Description

• You are the right hand, the organizational whiz and the primary sparring partner for our founding team. • You provide maximum support in day-to-day operations. • You build and maintain clear spreadsheets (Google Sheets/Excel). • You create professional, engaging presentations (Google Slides/PowerPoint). • You support finance administration and sales support, prepare proposals and issue invoices. • You make important calls and correspond with our partners, vendors and customers with impeccable professionalism. • You plan and organize memorable workations and team events, as well as general scheduling and travel coordination for internal and external participants. • You independently take on changing ad-hoc projects and administrative tasks that arise in the daily life of a startup.

🎯 Requirements

• You have completed commercial vocational training, a degree, or bring the necessary skills through relevant professional experience in an assistant, office management or startup environment. • You are a true generalist, enjoy variety and always think one step ahead. • You work highly independently and reliably, and remain calm and keep an overview even when many different tasks are running in parallel. • Through daily use, you are fully proficient with the Google Suite (especially Sheets & Slides), MS Office, Slack and similar digital tools. • You have a positive demeanor, are service-oriented and genuinely enjoy direct (phone) contact with partners and customers. • You are not seeking a purely administrative role. You are energetic, solution-oriented and want to actively contribute to deliver tangible impact.

🏖️ Benefits

• You play a key role in the success of the next generation of startups. • You will help build a first-class network of organizations and people in the startup ecosystem. • We value short lines of communication, an open culture, close collaboration and motivated teamwork toward shared goals — and we grow every day. • Be part of the team and help shape our working culture. • Significant responsibility with tangible impact on new ventures and business models. • You will benefit from long-term personal development opportunities, fair compensation and additional perks.