Operations & Finance Specialist – AI & Automation

Job not on LinkedIn

🔥 5 minutes ago

🌐 Philippines, Argentina – Remote

🇵🇭 Philippines – Remote 🇦🇷 Argentina – Remote

💵 $1.5k - $2k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Agent

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Agent is a staffing and recruiting company that focuses on helping businesses hire top-tier, specialty, and senior talent from around the globe. With expertise in recruitment, outsourcing, remote outsourcing, and virtual staffing, Agent provides solutions tailored to meet the diverse hiring needs of its clients.

📋 Description

• Provide direct administrative support to company executives • Manage calendars, schedule meetings, coordinate appointments, and prioritize executive commitments • Prepare meeting agendas, organize supporting materials, take notes, and track follow-up items • Draft and edit emails, reports, presentations, letters, and other business communications • Coordinate travel arrangements, reservations, itineraries, and related logistics • Assist with special projects and ensure deadlines and commitments are completed • Communicate with employees, tenants, vendors, lenders, business partners, and other stakeholders • Help executives stay organized across multiple companies, properties, and projects • Prepare and maintain financial reports, operating dashboards, budgets, and forecasts • Analyze revenue, expenses, occupancy, cash flow, and budget variances • Assist with monthly KPIs and explain trends and results • Run financial models for acquisitions, developments, and other business decisions • Identify processes that can be improved through AI, automation, or system integration • Build and maintain AI-assisted workflows for finance, accounting, operations, marketing, leasing, construction, and executive administration • Use AI tools to analyze information, summarize documents, prepare reports, draft communications, and support decision-making • Develop automated dashboards, templates, and internal tools • Evaluate AI applications and recommend beneficial tools • Connect information across accounting, property-management, payroll, expense-management, and construction systems • Train employees to use approved AI tools • Measure efficiency, accuracy, productivity, and cost improvements • Administer company software platforms and business systems • Manage technology onboarding and offboarding, including accounts, permissions, and equipment assignments • Coordinate hardware, software, and IT service vendors • Evaluate and implement technology solutions • Provide basic technical support and troubleshooting • Monitor software subscriptions, licenses, and renewals • Assist with cybersecurity, access controls, password management, and technology best practices • Support integrations across HR, payroll, accounting, communication, and operational platforms • Keep executives organized and focused on priorities • Produce accurate and timely financial reporting • Improve visibility into company and property performance • Reduce repetitive administrative and financial work • Improve accessibility of company information and support faster, better-informed decisions

🎯 Requirements

• Previous experience as an executive assistant, financial analyst, accountant, business analyst, or similar position • Strong organizational and time-management skills • Experience with financial reporting, budgeting, accounting, or data analysis • Advanced proficiency with Microsoft Excel or Google Sheets • Strong interest in artificial intelligence, automation, and emerging business technology • Excellent written and verbal communication skills • Exceptional attention to detail, judgment, discretion, and follow-through • Ability to manage multiple priorities in a growing, entrepreneurial organization • Ability to work independently, anticipate needs, and take ownership of assignments • Comfortable researching new technology and learning unfamiliar software • Experience supporting a business owner, executive, or senior leadership team preferred • Experience with financial modeling, dashboards, or business intelligence platforms preferred • Experience in commercial real estate, property management, construction, self-storage, or real estate development preferred • Experience with ChatGPT, Microsoft Copilot, Power BI, Power Automate, Zapier, Make, or similar platforms preferred • Working knowledge of APIs, SQL, Python, or other automation tools helpful but not required • CPA, CMA, MBA, or another relevant certification is a plus but not required • Ability to work Monday–Friday, 8:00 AM–5:00 PM Central Time • English proficiency required for business communications and application materials • Ability to work as an independent contractor • Must provide own equipment, manage own taxes, and receive own benefits if engaged as an independent contractor

🏖️ Benefits

• Remote work arrangement • Flexible work and location options within the eligible regions • Independent contractor flexibility • Freedom to manage work on your own terms • Note: As an independent contractor, the worker is responsible for their own equipment, taxes, and benefits