Virtual Assistant, Contracts Administrator – German-speaking

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🕒 March 27

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GLOBALTALENT

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 10+

🎯 Recruiter

👥 HR Tech

🤖 Artificial Intelligence

Recruitment • HR Tech • Artificial Intelligence

GLOBALTALENT is a leading human resources and employment management service provider in China, established in 2004. The company focuses on integrating the art of recruitment with technology, providing high-standard talent solutions. GLOBALTALENT helps Fortune 500 companies and rapidly growing businesses to identify, recruit, and hire top talent, thereby winning the talent acquisition game. With over 300 client partnerships and more than 3,000 successful projects, GLOBALTALENT is renowned as a reputable recruitment agency across Asia. Known for its professional expertise, GLOBALTALENT has developed an industry-leading knowledge management and talent tracking system that combines professional skills with AI technology to streamline the talent search process. The company's expertise spans various sectors including life sciences, pharmaceuticals, technology, finance, and consumer goods.

📋 Description

• Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents. • Coordinate and manage schedules for team members, including arranging meetings and appointments. • Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels. • Maintain accurate records and databases, ensuring information is up-to-date and easily accessible. • Assist in drafting, editing, and formatting documents, presentations, and reports. • Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members. • Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items. • Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner. • Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed. • Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.

🎯 Requirements

• German Language Skills (B2 or higher) • Previous experience as a virtual assistant, administrative assistant, or similar role is preferred. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs). • Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members. • Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively. • Proactive and self-motivated, able to work independently and take initiative in completing tasks. • Reliable internet connection and access to necessary equipment for remote work. • High level of confidentiality and discretion when handling sensitive information. • A bachelor's degree or relevant certification is a plus.

🏖️ Benefits

• Competitive compensation • Professional development opportunities • Supportive team culture