Office Manager, Finance Manager

🔥 13 hours ago

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GPS Group Peer Support

WebsiteLinkedInAll Job Openings

1 - 10 employees

📚 Education

🌍 Social Impact

Healthcare • Education • Social Impact

GPS Group Peer Support is an organization dedicated to providing trauma-informed support groups for individuals in recovery from addiction and other mental health challenges. They offer evidence-based curriculums and training programs aimed at equipping facilitators and healthcare workers with the necessary tools to support their communities effectively. With a focus on creating welcoming environments, GPS facilitates both in-person and online groups to foster connection and healing among participants.

📋 Description

• Provide daily administrative support to Company leadership • Manage and organize electronic records, calendars, and shared drives • Schedule meetings and prepare agendas and supporting materials • Develop, implement, and continuously improve office policies and procedures • Track organizational deadlines and ensure timely completion of administrative and compliance activities • Identify opportunities to improve workflows, efficiency, and organizational systems • Lead recruiting, hiring, and onboarding processes for new employees • Process bi-weekly payroll using Gusto • Ensure compliance with multi-state payroll tax and employment regulations • Monitor employee adherence to Company policies • Coordinate employee performance reviews, training, and professional development • Process employee status changes and terminations • Manage relationships with vendors and contractors, including onboarding • Oversee accounts payable in QuickBooks Online (QBO) • Prepare and file annual 1099s • Manage state tax payments and required financial reporting • Prepare and submit monthly grant and contract invoices with all required supporting documentation • Track software subscriptions and contract renewals • Record accounts receivable and monitor incoming payments • Track and reconcile Company credit card transactions • Maintain the weekly cash flow projection • Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting requirements • Maintain complete, accurate, and audit-ready financial records

🎯 Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field • 3–5 years of experience in an administrative, HR, finance, or operations management role • Strong understanding of HR processes, payroll administration, and accrual accounting • Experience with QuickBooks Online, payroll systems, and paperless office environments • Technical Skills: Experience using Gusto, QuickBooks Online, or comparable systems • Advanced proficiency with Google Workspace (especially Google Sheets) and Microsoft Office (Word and Excel)

🏖️ Benefits

• Health insurance • Retirement plans • Paid time off • Flexible work arrangements • Professional development