Executive Assistant for the CEO

Job not on LinkedIn

August 5

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Hands Working Virtually, Inc.

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B2B • eCommerce • Healthcare Insurance

Hands Working Virtually, Inc. is a leading business process outsourcing (BPO) firm specializing in delivering expert solutions across several industries, including eCommerce, healthcare, law firms, and short-term rentals. The company focuses on streamlining, optimizing, and making business processes cost-effective for its clients. With a skilled team experienced in managing complex business tasks, they provide customized solutions that drive efficiency, innovation, and growth. Hands Working Virtually, Inc. is committed to quality, customer satisfaction, and being a reliable partner to ensure an excellent service experience for all clients.

51 - 200 employees

🤝 B2B

🛍️ eCommerce

⚕️ Healthcare Insurance

📋 Description

• Organize and manage the executive's calendar. • Handle emails, phone calls, and other forms of communication. • Provide administrative support such as drafting correspondence. • Handle the booking of appointments with clients. • Make travel arrangements including booking flights and hotels. • Process and manage order entries accurately. • Monitor and manage the executive's email inbox. • Conduct outreach to potential new customers. • Manage and enhance the executive's LinkedIn profile. • Coordinate and schedule meetings, preparing agendas. • Manage and organize information, files, and documents. • Assist with special projects and research tasks. • Build and maintain relationships with clients and stakeholders. • Assist with financial tasks such as expense tracking. • Handle ad-hoc requests and troubleshooting.

🎯 Requirements

• Bachelor's degree in Business Administration, Management, or a related field (Master's degree is a plus). • Proven experience in project management and executive support roles. • Exceptional organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Proficiency in data analysis and reporting tools. • Ability to maintain confidentiality and handle sensitive information. • Strong problem-solving skills and the ability to work under pressure. • Proficiency in Microsoft Office Suite and project management software. • Proactive, adaptable, and a self-starter. • Must have a reliable internet connection.