Executive Assistant

Job not on LinkedIn

🔥 12 hours ago

🇵🇭 Philippines – Remote

💵 $1.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HireArchi, an Agilitec Company

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

HireArchi is a recruitment agency dedicated to connecting talented Filipino professionals with reputable employers, aiming to build successful teams through effective talent acquisition. Founded in January 2021 in Las Vegas, Nevada, HireArchi focuses on comprehensive recruitment services that cover all stages from job requisition to onboarding, ensuring an excellent match between candidates and clients. Their mission emphasizes the importance of safeguarding the interests of Filipino workers and promoting equality and opportunity for all, fostering both professional growth and community success.

📋 Description

• Triage, sort, label, file, and draft responses for the CEO’s inbox • Maintain the inbox at zero unread by the end of each business day • Manage integrated work and personal calendars, including meetings, calls, site visits, board obligations, and personal commitments • Protect focus blocks, send meeting materials, confirm attendance, and resolve scheduling conflicts • Book flights, hotels, and ground transportation for business and personal travel • Build itineraries and handle travel changes and disruptions in real time • Coordinate with the CEO’s family on personal travel • Prepare weekly timesheets with correct project codes and reconcile calendar activity against billable time • Prepare monthly expense reports with receipts, coding, and deadline tracking • Maintain a live tracker of deliverables, commitments, and deadlines • Follow up with internal and external parties on outstanding items • Prepare weekly status summaries and track meeting action items to closure • Support the CEO’s Entrepreneurs’ Organization Las Vegas board and Membership Committee service • Schedule board, committee, and prospect meetings • Maintain the membership pipeline tracker for prospects, sponsors, applications, and next steps • Drive prospect and applicant follow-up • Prepare board and committee meeting materials and talking points • Coordinate with chapter staff, board members, and volunteers • Manage chapter event registrations, RSVPs, and travel to EO regional and global events • Use and learn Microsoft 365, Zoho One, Deltek Vantagepoint, Claude, EO platforms, and travel and expense systems

🎯 Requirements

• Three or more years supporting an executive, owner, or founder directly • Excellent written English; you will write on behalf of the CEO • Proven reliability with deadlines and detail • Comfort with confidential information and sound judgment about what to share • Strong self-direction; you will not be micromanaged • Reliable high-speed internet • Backup power or a backup work location • Quiet environment • Willingness to sign a non-disclosure agreement covering client, financial, personnel, and personal information • Preferred: experience in a professional services, engineering, architecture, or construction firm • Preferred: familiarity with billable-hour environments and project accounting • Microsoft 365 and SharePoint experience • Experience supporting nonprofit or association board service • Experience supporting both business and personal logistics for the same executive • Ability to learn systems quickly and document what you learn • Working availability from 8:00 AM to 5:00 PM Pacific Time, Monday through Friday

🏖️ Benefits

• 13th Month Pay • HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period) • Personal Time Off (After a 90-day probationary period)