Operations Manager – Executive Assistant

🕒 August 28

🇵🇭 Philippines – Remote

💵 ₱70k - ₱90k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MultiplyMii

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

🎯 Recruiter

🤝 B2B

Recruitment • B2B

MultiplyMii is a recruiting and remote-hiring service that connects growing companies with experienced Filipino remote professionals for roles such as marketing, operations, bookkeeping/finance, customer support, SEO, e-commerce, and administrative/project management. The company provides end-to-end hiring support including role planning, sourcing, candidate screening and shortlisting, structured onboarding support, and long-term hiring guidance. MultiplyMii also publishes salary guides, job description templates, success stories, and offers faster hiring options (Talent Overflow) and strategic workshops to help companies build cost-efficient, high-performance remote teams in the Philippines.

📋 Description

• Own day-to-day operational coordination across the business, including priorities, tasks, deadlines, follow-ups, and team accountability • Act as the operational point person between the Founder, Growth Operator, team members, contractors, and external partners • Maintain visibility across key business priorities and ensure commitments are followed through to completion • Coordinate Inner Circle client onboarding, scheduling, tracking, renewals, and offboarding • Handle routine WhatsApp and Skool member support, announcements, onboarding, and community administration • Maintain client, member, and business records and ensure important information is up to date • Review Fathom transcripts and maintain GoHighLevel with sales notes, pipeline stages, follow-ups, and next actions • Coordinate with contractors and team members, including the editor, setter, and other external partners • Identify operational gaps, overdue tasks, and potential issues before they become problems • Build and maintain a simple weekly operating/KPI dashboard • Build and maintain practical SOPs, trackers, and workflows for recurring processes • Turn growth priorities into clear tasks, owners, deadlines, and next steps • Act as the operational filter between the Growth Operator and Founder • Own YouTube execution and administration, including uploads, descriptions, playlists, Community posts, testimonials, and editor coordination • Support content workflows from recording through editing, approval, publishing, and repurposing • Coordinate marketing campaigns, launches, ads, webinars, and other growth initiatives by tracking deliverables and deadlines • Support lead and sales operations, ensuring qualified opportunities, follow-ups, and handoffs do not fall through the cracks • Maintain ManyChat and other growth-related workflows, including campaign tracking, QA, and follow-through • Surface member feedback, testimonials, and community insights that support growth • Handle sensitive client, coaching, financial, operational, sales, and business information with strict confidentiality • Exercise sound judgment regarding confidential information and escalation

🎯 Requirements

• 5+ years of experience in operations, business operations, project management, business administration, or a similar function, or demonstrable ownership of operations within a founder-led or entrepreneurial business • Experience supporting a founder, CEO, entrepreneur, or senior executive in a fast-paced business environment • Experience in online education, coaching, consulting, personal development, digital products, membership communities, media, or other online businesses is an advantage • Highly proactive, organized, and dependable, with strong follow-through • Comfortable taking ownership rather than waiting for instructions • Strong written and verbal English communication skills • Comfortable working across Google Workspace, WhatsApp, Skool, ChatGPT, Fathom, GoHighLevel, Calendly, ManyChat, YouTube, and project-management tools • Able to prioritize, delegate, problem-solve, and escalate appropriately • Comfortable working in a fast-moving, founder-led environment where processes are still being built • Strong bias toward simple, practical execution over unnecessary process or tool-building • Commercially aware and able to understand the impact of operations on customers, leads, revenue, and growth • Signing an NDA will be required as part of the role • Must be currently residing in the Philippines and legally authorized to work there • Reliable computer, high-speed internet, and a quiet, dedicated workspace ready for remote work

🏖️ Benefits

• 13th Month Pay • Healthcare (HMO) • Comprehensive Fringe Benefits package • Paid Service Incentive Leave (SIL) • Paid Philippines Holidays • Free Learning and Development Programs • 100% Remote Work