Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 16%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Twoconnect

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

🏥 Healthcare

⚖️ Legal

📦 Logistics

Healthcare • Legal • Logistics

Twoconnect is an outsourcing service provider specializing in tailored and scalable offshore staffing solutions for businesses in Australia and New Zealand. They offer expert HR consulting, talent sourcing, onboarding, and performance management to help companies build dedicated offshore teams in various industries, including accounting, IT, healthcare, and retail. With a focus on long-term partnerships, Twoconnect streamlines the recruitment and management of remote staff to enhance operational efficiencies and reduce costs.

📋 Description

• Support the Sales Director and senior managers with executive, administrative, and sales support. • Prepare client proposals, quotations, and supporting documents. • Manage client deals, opportunities, and records in the CRM. • Follow up client communications, track responses, and support account management. • Respond to client correspondence on behalf of managers where required. • Manage and organise email correspondence. • Manage calendars, meetings, appointments, demos, and schedules. • Provide personal assistant support, including travel, scheduling, and coordination. • Schedule sales appointments with qualified leads and document activity in the CRM. • Manage, format, and version-control business documents. • Conduct online, data, LinkedIn, and lead research. • Assist with tender follow-up and sourcing new contacts. • Prepare weekly and monthly sales, activity, board, and operational reports. • Gather information and prepare supporting documentation for board reports. • Support internal policies, procedures, manuals, and process documentation. • Use automation tools and integrations to streamline processes. • Coordinate travel bookings, events, staff bookings, and entertainment. • Maintain professional standards, team culture, and company values. • Perform other position-level duties as they arise.

🎯 Requirements

• Minimum 4+ years’ experience in executive assistance, sales administration, business administration, client support, or a similar administrative support role. • Experience supporting senior leaders, directors, managers, or sales teams in a fast-paced business environment. • Experience with CRM software, including maintaining client records, updating deals, tracking communications, and documenting sales activity. • Strong experience preparing proposals, quotations, reports, business documents, and client-facing correspondence. • Experience in sales administration, appointment setting, client follow-up, tender support, or account management support is highly regarded. • Strong email and calendar management skills. • Intermediate Microsoft Word and Excel skills. • Strong written and verbal English communication skills. • Experience handling incoming and outgoing phone calls professionally is highly regarded. • Strong organisational skills and ability to manage multiple tasks, competing priorities, deadlines, and stakeholder requests. • High attention to detail. • Ability to work under pressure, meet deadlines, and keep tasks moving without close supervision. • Proactive, reliable, process-driven, and comfortable supporting executive and sales administration tasks. • Experience using automation tools, integrations, or workflow improvements is advantageous. • Professional, ethical, and able to maintain confidentiality.

🏖️ Benefits

• Work from home • Mon - Fri: 9:00am – 6:00pm AEST/AEDT (adjustments will be made for daylight saving time) • HMO with 2 free dependents and medical reimbursements • Government-mandated benefits • Work from home allowances • Opportunities to work with leading companies in Australia and beyond • Training programmes for career development • Engaging company outings, team activities and wellness sessions • Supportive, inclusive culture • Dedicated managers focused on your growth and success • Competitive pay and benefits • Additional entitlements • Structured career development programs • Equal opportunity and inclusive workplace