Executive Assistant to Founder & CEO – Full-Time, Dual Client Placement

Job not on LinkedIn

🔥 0 minutes ago

🌐 Philippines, Brazil, +2 more countries – Remote

🇵🇭 Philippines – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote 🇲🇽 Mexico – Remote

💵 $1k - $1.7k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder and CEO of a career coaching and community-based business that helps job seekers land better roles faster • Manage information flow across email, LinkedIn, and community channels • Gather information and prepare structured notes before sales calls • Send pre-call emails, manage lead follow-ups, and verify routing forms and Calendly links • Maintain the CEO's inbox and manage scheduling • Own the CEO's Todoist project management system and track task completion • Deliver a weekly efficiency digest and regular updates on completed work, open loops, and priorities • Serve as the first point of contact in the community, answer common questions, direct members to resources, and escalate issues • Run and monitor the AI-powered Career Compass research tool for clients • Troubleshoot simple client-reported product issues and implement small no-code changes where appropriate • Document recurring workflows and SOPs for future AI-assisted automation • Communicate via Slack/text daily, weekly check-in calls, and end-of-day digests

🎯 Requirements

• 2+ years of experience as an Executive Assistant, Community Manager, or similar generalist support role • Excellent written and verbal communication skills • Comfortable communicating directly with clients and community members • Tech-savvy and comfortable working in digital ecosystems, including Todoist, Gmail, LinkedIn, and Claude/AI tools • Highly intuitive with strong initiative • Ability to judge what to handle, delegate, or escalate • Proven ability to track and report time spent across tasks • Proactive and comfortable being reactive and self-directed • Experience with community management or moderation is a plus • Interest or basic experience in building simple AI-assisted workflows is preferred • Reliable high-speed internet • Modern home office setup

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months