Executive Assistant, Talent Coordination

Job not on LinkedIn

🕒 August 14

🌐 Philippines, South Africa, +2 more countries – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote 🇲🇽 Mexico – Remote 🇦🇷 Argentina – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 31%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Source and move candidates through the recruiting funnel across multiple job boards • Review inbound applications same-day or next-day across active platforms • Screen candidates and advance qualified applicants • Meet hiring targets and maintain a clean, current pipeline • Refine, publish, and iterate job descriptions using performance data and team feedback • Train newly hired offshore staff on tools, systems, workflows, and expectations • Develop and improve training materials and onboarding documentation • Ensure new hires are set up and productive from day one • Identify setup gaps or onboarding blockers early • Build and maintain a scalable onboarding process • Schedule interview rounds and send calendar invites at least 24 hours in advance • Coordinate candidate and interviewer availability • Support operational projects and initiatives across the business • Assist with navigation, process management, and internal coordination • Identify operational gaps and inefficiencies and propose solutions • Take on ad hoc projects and evolving responsibilities

🎯 Requirements

• Exceptional written and spoken English fluency at a professional or near-native level • 2 or more years in an executive assistant, chief of staff, operations coordinator, or high-ownership generalist role • Ability to manage multiple complex workflows simultaneously with minimal oversight • Comfortable training and supporting team members with varying experience and technical ability • Strong organizational systems and consistent follow-through • Ownership mindset: surface problems with proposed solutions • Versatility and adaptability across recruiting, training, and operational work • Updated resume required for application • Short Loom video (1–2 minutes) required for advancement • Prior recruiting, HR coordination, or candidate management exposure is nice to have • Experience training or onboarding offshore or remote team members is nice to have • Healthcare, healthtech, or regulated-industry experience is nice to have • Comfort with AI workflow automation tools is nice to have • Operations, project coordination, or chief of staff background is nice to have

🏖️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th • Paid Time Off in accordance with company policy • Observance of holidays per company guidelines • 100% remote setup • High-agency, high-variety role with clear targets and autonomy • Direct ownership over recruiting, offshore training, and operational support inside a growing healthtech startup