Records Paralegal

Job not on LinkedIn

🔥 12 hours ago

🇨🇴 Colombia – Remote

💵 $1.7k - $1.8k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

💼 Paralegal

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Prepare and finalize state and federal court subpoenas requesting medical and other case-related records. • Own the records-request pipeline from initial request through receipt, ensuring outstanding items are followed up on consistently and obtained as quickly as possible. • Calendar records deadlines and maintain accurate request, receipt, and status information. • Coordinate with process servers to secure proper service, including researching alternative provider names, addresses, and contact information. • Follow up frequently with providers and records custodians by telephone and in writing to resolve delayed, incomplete, or outstanding requests. • Review incoming records for completeness, certification, clarity, and accuracy before saving and indexing them. • Obtain properly executed records-custodian certificates and maintain organized digital and physical case files. • Process records-related invoices and coordinate timely payment when required before records are released. • Keep case management systems, request logs, and internal dashboards current. • Retrieve and prepare records for attorney and paralegal use during case review, discovery, depositions, discovery responses, and trial preparation while protecting PHI and complying with HIPAA and confidentiality requirements. • Work under immediate supervision while independently managing the records pipeline and keeping the legal team informed of its status.

🎯 Requirements

• High school diploma or GED plus at least a 2-year associate degree or paralegal certificate. • At least 2 years of records-handling experience in a personal injury law firm, medical office, insurance company, healthcare setting, or closely related environment. • Experience with legal records retrieval, litigation support, or a similar paralegal function, including preparing or finalizing state and federal court subpoenas. • Working knowledge of records-request procedures, HIPAA, PHI handling, confidentiality requirements, and coordination with records custodians and process servers. • Strong organizational and tracking skills, with the ability to independently manage multiple outstanding requests, deadlines, follow-ups, and case records without repeated reminders. • Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, document scanning, and established document naming, indexing, and filing procedures. • Strong professional English communication, internet research, and investigative skills, including comfort making a high volume of follow-up telephone calls. • Direct experience supporting a U.S. personal injury law firm. • Experience maintaining legal case management systems, records dashboards, and detailed request logs. • Previous long-term experience in a records-focused legal or healthcare position. • Experience preparing records for discovery, depositions, case review, and trial is listed as nice to have.