Executive Assistant – Project Management

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage calendars, scheduling, and inbox coordination on behalf of leadership • Attend team meetings, take clear notes, and circulate summaries with action items and owners • Maintain internal trackers and follow-up lists and close loops without being reminded • Handle ad hoc executive requests and manage document organization across tools • Manage and respond to team and client inquiries via email or chat professionally and promptly • Support onboarding and follow-up tasks for internal or client-facing projects • Identify communication gaps and surface process improvements without waiting to be asked • Track deadlines, deliverables, and ownership across multiple teams and workstreams • Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress • Create and distribute weekly status updates and reports for leadership • Assist with planning, process documentation, and continuous improvement initiatives

🎯 Requirements

• 2 to 4 years in executive support, project coordination, or operations in a startup, SaaS, or healthtech environment • Track record of owning outcomes, not just completing tasks • Sound judgment: you make decisions quickly, communicate tradeoffs clearly, and do not over-plan before moving • Technical capability: you learn unfamiliar tools on the job without waiting to be trained • Clear, direct communication calibrated to the audience whether that is a founder, a client, or an engineer • You surface blockers with context and a proposed solution, not just a flag • Coachable: you receive feedback without defensiveness and adjust quickly

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you feel most productive