Executive Assistant

🕒 January 31

🌐 Philippines, Kenya, +4 more countries – Remote

🇵🇭 Philippines – Remote 🇰🇪 Kenya – Remote 🇯🇲 Jamaica – Remote 🇬🇭 Ghana – Remote 🇿🇦 South Africa – Remote 🇬🇹 Guatemala – Remote

💵 $6 - $8 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 35%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Manage complex calendars across multiple business entities and stakeholder groups • Resolve scheduling conflicts, protect focus blocks, sequence meetings, and verify time zones • Implement and optimize scheduling systems and light automation • Attend leadership and cross-entity meetings and capture decisions, owners, and deadlines • Distribute same-day meeting recaps and load follow-ups into trackers • Prepare and clean up recurring leadership meetings, quarterly reviews, and board-style discussions • Track priorities, deadlines, and commitments across entities • Chase follow-ups on the CEO's behalf and flag risks or slippage early in writing • Maintain SOPs, contact lists, and knowledge bases across Microsoft Teams and OneDrive • Own file hygiene, naming conventions, folder organization, and version control • Manage sensitive credentials through a password vault, including granting, revoking, and auditing access • Draft and send concise email on the CEO's behalf • Prepare short pre-meeting briefings • Handle inbound requests from staff, clients, and vendors with a decisive next step • Use ChatGPT, Gemini, and Microsoft Copilot for drafting, summarization, and research • Apply judgment regarding when human review is required • Move proactively when direction is clear and clarify ambiguity when needed • Maintain confidentiality across sensitive commercial, personnel, and client information

🎯 Requirements

• Proven experience as an executive assistant to a C-level or senior leader (direct, not shared team EA) • Strong complex-calendar management across time zones with demonstrable follow-through • Comfort operating in a fast-paced, low-instruction environment with minimal supervision • Excellent written and verbal English suited to a US professional audience • Tech-fluent with the ability to learn new systems quickly • Available Monday to Friday during US business hours anchored to US Mountain Time (MST) • Stable internet with a backup connection and a quiet, professional home-office setup • Experience supporting multiple businesses, entities, or brands under one executive (preferred) • Familiarity with EOS, Bloom Growth, Ninety.io, or Traction Tools (preferred) • Working experience with HubSpot or a comparable CRM (preferred) • Established use of AI tools (ChatGPT, Gemini, Copilot) inside a real workflow (preferred) • Prior support of an IT services, professional services, or consulting firm (preferred) • Microsoft Office (Outlook, Word, Excel, PowerPoint) • Microsoft Teams and OneDrive • OneNote • HubSpot or comparable CRM • Password vault (1Password, Bitwarden, Keeper, or similar) • Adobe Acrobat • AI productivity tools (ChatGPT, Gemini, Microsoft Copilot) • EOS platform (Bloom Growth, Ninety.io, Traction Tools) — nice-to-have • Up-to-date, comprehensive LinkedIn profile and resume • Comprehensive resume in English • Completion of the Aptive Index assessment

🏖️ Benefits

• Up to $8/hour • 100% remote work • Full-time role • A steady track record of staying and growing moves you up the list • Recruitment contact via application contact information