Executive Assistant

🕒 June 24

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Monitor and manage executive inboxes — triaging, flagging, and organizing incoming messages by priority • Draft and send correspondence on behalf of the executive with accuracy and appropriate tone • Ensure time-sensitive emails are surfaced and addressed promptly • Maintain a clean, organized inbox structure with consistent labeling and follow-up tracking • Build and maintain spreadsheets for tracking, reporting, and data organization using advanced Excel functions • Create and format professional documents in Microsoft Word for correspondence, reports, and internal use • Use Microsoft Office tools confidently across daily tasks — Outlook, Word, Excel, and PowerPoint • Organize and maintain data sets, trackers, and recurring reports with accuracy and consistency • Manage executive calendars including meetings, sessions, calls, and internal/external appointments • Coordinate scheduling logistics across multiple stakeholders and time zones • Proactively resolve scheduling conflicts and protect executive time for top priorities • Send confirmations, reminders, and prep materials ahead of all scheduled sessions • Join select calls and meetings to take detailed and accurate Minutes of Meeting (MOM) • Distribute meeting notes and action items to relevant stakeholders promptly following each session • Track action items from meetings and follow up to ensure completion • Maintain organized documentation of meeting outcomes, decisions, and ongoing commitments • Create clean, professional presentation decks for internal and external use as directed by the executive team • Plan and book complete travel itineraries including flights, accommodations, and ground transportation • Handle a wide range of back-end administrative tasks that keep the executive team's operations running smoothly • Maintain organized documentation and digital files across tools including Monday and PandaDoc • Join occasional calls as needed to support note-taking, follow-up, or coordination — this is a light but expected part of the role • Communicate professionally with internal and external contacts when representing the executive team • Anticipate needs and act ahead of requests — this role requires genuine proactivity, not just responsiveness • Identify potential issues, conflicts, or gaps before they become problems and address them independently when possible

🎯 Requirements

• Strong proficiency in Microsoft Office, with particular strength in Excel — this is a key requirement for this role • Proven experience as an Executive Assistant or in a senior administrative support role • Excellent written communication skills — your emails, documents, and meeting notes are clear and professional • Strong organizational skills with the ability to manage multiple tasks, tools, and priorities simultaneously • Experience creating presentation decks — comfortable with PowerPoint, Google Slides, or Canva • Familiarity with project or task management tools such as Monday.com • Experience with document workflow tools such as PandaDoc, or willingness to learn quickly • Demonstrated discretion and trustworthiness — you understand the weight of handling confidential information • Proactive, self-directed, and comfortable working independently in a remote environment