Personal Executive Assistant

Job not on LinkedIn

August 19

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Remote Raven

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HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

📋 Description

• The Personal Executive Assistant (EA) is the CEO’s primary operations partner—removing tasklevel work, orchestrating schedule and multichannel communications, and ensuring flawless followthrough on all CEO commitments. • Represents the CEO in communications with internal and external stakeholders; requires unwavering professionalism and discretion. • Captures decisions and action items, keeps priorities visible, develops leadership reports, ensures metrics are updated, and can act on the CEO’s direction to set up/purchase/schedule/pay for items/services. • The EA will be privy to sensitive personnel conversations; absolute trust and confidentiality are mandatory. • Calendar, Meetings & Virtual Logistics: Own the CEO’s calendar end-to-end; schedule, confirm meetings; coordinate virtual logistics and attendee communications; prepare agendas and briefing packets; attend key meetings to capture notes and actions. • MultiPlatform Messaging & Communications (RemoteFirst): Manage communications across email, Slack, Microsoft Teams/Chat, SMS, and other approved channels; represent the CEO; draft, route, and send correspondence; maintain response-time standards; consolidate asks into a unified Request & Decision Queue. • Task, ActionItem & FollowThrough Management: Maintain a CEO Master Task & Priority Tracker; proactively chase updates; surface options; issue daily delinquent/atrisk summaries. • Metrics, Reporting & Executive Readouts: Ensure CEO completes recurring duties; build executive reports and dashboards; coordinate data owners; highlight trends and decisions. • Meeting Minutes, Documentation & Filing (AIEnabled): Take minutes; use AI tools; file minutes in indexed repository; maintain a Decision Log; track followups. • Delegated Authority & Autonomous Execution: Act with delegated authority to set up services/tools, purchase items, schedule resources, pay vendors; translate objectives into mini-plans; light procurement; onboard vendors; provide status updates. • Proxy Representation: Attend internal meetings on CEO’s behalf; represent priorities; deliver crisp debriefs to CEO. • Administration, Records & Confidentiality: Maintain executive contact lists; track recurring obligations; uphold confidentiality; ensure secure handling of sensitive information. • Note: No travel management responsibilities at this time. • Success Measures: Calendar accuracy and prioritization minimize reschedules and context switching. • Multiplatform communications triaged daily; high-priority items acted on within SLAs. • 100% of meetings produce notes/minutes and action items filed within 24 hours. • Company metrics/OKRs/KPIs updated on schedule; executive reports are accurate and insight-driven. • Delegated tasks executed on time, within budget, with clean documentation. • Delinquent or at-risk items surfaced early with clear next steps and owner accountability. • Stakeholders report professional, reliable, and consistent representation of the CEO. • Minimum Qualifications: 4+ years supporting a Csuite executive; Mastery of calendar ownership; Demonstrated ability to take directives; Strong reportbuilding; Exceptional communication; High reliability; Proficiency with Google Workspace/M365 and a workmanagement tool. • Preferred Qualifications: Experience preparing leadership/board reports; AI notetaking tools; proxy experience with guardrails. • Core Competencies: Proactive ownership, Organization & systems thinking, Judgment; Clear communication; Stakeholder management; Execution under pressure; Remote collaboration. • Decision Guardrails: May – purchase within preapproved limits; Must escalate – spend above limit; etc.

🎯 Requirements

• 4+ years supporting a Csuite executive (CEO/President/Founder preferred) in a remote or hybrid, fastpaced environment. • Mastery of calendar ownership, multiplatform messaging (email/Slack/Teams), meeting orchestration, and task tracking. • Demonstrated ability to take a highlevel directive and independently execute to outcome (setup, purchase, scheduling, payment). • Strong reportbuilding skills (Google Sheets/Excel) and executive presentation skills (Slides/PowerPoint); comfort with dashboards. • Exceptional written and verbal communication; polished, executiveready drafting. • High reliability, proactive ownership, and ability to anticipate needs and operate autonomously. • Proficiency with Google Workspace or Microsoft 365, Zoom/Teams, and a workmanagement tool (Asana/ClickUp/Notion).