Executive Assistant

🔥 10 minutes ago

🇺🇸 United States – Remote

💵 $73.6k - $110.4k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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HubSpot

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2006

🤝 B2B

☁️ SaaS

B2B • SaaS • Marketing

HubSpot is an AI-powered customer platform that combines marketing, sales, and customer service software into one integrated suite. With over 238,000 customers in 135 countries, HubSpot offers tools for marketing automation, sales management, customer service, content marketing, operations, and B2B commerce. With products like Marketing Hub, Sales Hub, Service Hub, and Content Hub, HubSpot enables businesses to generate leads, close deals, and provide excellent customer support, all while using AI to enhance operations and insights. The platform is designed to unify teams and customer data, supporting both small startups and large enterprises in their growth journey.

📋 Description

• Support to Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business. • Drive Strategic Planning & Execution: Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation. • Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives. • Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes. • Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution. • Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.

🎯 Requirements

• Proven Administrative & Executive Support Experience: A track record of successfully supporting senior leadership in a high-paced, high-performing environment. • High level of Professionalism & Stakeholder Management: Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion. • Outstanding Organizational & Prioritization Skills: Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail. • Exceptional Communication Skills: Ability to engage effectively across all levels of the organization, from executives to external partners. • Tech-Savviness & Adaptability: Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology. • Proactive & Solution-Oriented Mindset: Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment. • Flexibility & Willingness to Travel: Ability to handle urgent needs outside core hours and travel quarterly for in-person programs (customer events, summits, office events).