Accounts & Operations Administrator

🕒 July 15

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage day-to-day accounts administration and transaction processing in Project Management Platform and Xero • Email monitoring and workflow for document capture and data extraction. • Process accounts payable, supplier invoices, match PO’s and payment reconciliations • Process credit card transactions and follow up missing receipts • Create and issue basic accounts receivable invoices. • Manage timesheet data for project costing. • Maintain accurate financial records, asset registers, and supporting documentation • Assist with month-end financial processes and prepare basic financial reports • Answer incoming calls and manage reception duties via Microsoft Teams • Maintain and update CRM records and the sales pipeline • Prepare Green Star reporting documentation and assist with sustainability-related administration • Support project administration, including handover documentation, project set up and record management • Maintain organised digital filing systems and ensure internal records remain up to date • Provide administrative and operational support to the broader team as required • Identify opportunities to improve processes, workflows, and system efficiency

🎯 Requirements

• 2–3+ years of experience in bookkeeping, accounts administration, or a similar finance support role • Proven hands-on experience using Xero for bookkeeping and financial record management • Excellent written and verbal English communication skills • Strong attention to detail with a high level of accuracy in financial data entry • Proficient with Microsoft 365 applications, particularly Excel, Outlook, Teams, and cloud-based business systems. Highly organised with the ability to prioritise multiple tasks and meet deadlines • Self-motivated, proactive, and capable of working independently with minimal supervision • Experience with Workbench or similar project management or operational software is highly regarded • Previous experience supporting construction, engineering, or trades-based businesses is an advantage • Familiarity with Green Star or sustainability reporting frameworks is desirable • Experience using AI, automation, or workflow tools to improve administrative and business processes is highly regarded.