Administrative Assistant

🕒 September 4, 2025

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage calendars, book appointments, and coordinate meetings across multiple time zones • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records • Monitor and respond to emails on behalf of team members • Maintain and update internal databases and document registers • Prepare, review, and format documents and correspondence • Provide administrative support across different departments • Assist with basic e-marketing and social media scheduling or content coordination • Ensure confidentiality, compliance, and accurate record keeping • Report directly to the Principle Partner and Compliance coordinator

🎯 Requirements

• Philippines-based candidate • Strong attention to detail and organisational skills • High level of maturity and discretion when handling sensitive information • Excellent verbal and written English communication skills • Proven ability to manage calendars and appointments independently • Ability to work remotely and manage time effectively • Proficiency in Microsoft Office Suite and Google Workspace • Prior e-marketing or social media coordination experience is desirable • Experience with an Australian accounting firm is highly regarded but not mandatory • Understanding of ASIC requirements and company secretarial processes • Familiarity with Xero Practice Manager, Trello, Mailchimp, or similar platforms is a plus • Experience or ability to use projects or GPT on ChatGPT • Availability during 10AM–6PM AEST business hours, Monday to Friday • Disclosure of existing ongoing roles or client work • Must reflect the engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• Flexible remote working environment with Australian-based hours • Opportunity to work with a supportive and dynamic team • Exposure to Australian corporate, tax, and accounting frameworks • Long-term potential for growth and development in a professional services setting