Operations and Admin Coordinator

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🔥 13 minutes ago

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• **Key Responsibilities: ** • __Inventory Management__ • - Oversee inventory operations to maintain accurate stock levels and proper stock rotation • - Monitor stock movement and coordinate with suppliers to ensure timely replenishment • - Conduct regular inventory audits and reconcile physical vs system records • - Maintain and update the inventory management system • __Reporting & Analytics__ • - Generate regular reports on stock levels, turnover rates, and order fulfilment • - Analyse inventory data to identify trends, forecast demand, and optimise product performance • - Produce customised reports on sales results, education outcomes, and purchasing for management • - Provide actionable insights to improve inventory management and forecasting • __Forecasting & Demand Planning__ • - Collaborate with sales and operations to anticipate future stock needs • - Use sales trends, seasonality, and historical data to inform purchasing decisions • __Order & Supplier Administration__ • - Process purchase orders and customer orders accurately and efficiently • - Communicate with suppliers to coordinate deliveries and resolve discrepancies • - Manage order tracking, shipping schedules, and inventory records • __Executive & Founder Support__ • - Manage the founder's inbox — filtering, prioritising, and flagging items that need attention • - Coordinate calendar scheduling, meeting prep, and follow-ups on behalf of the founder • - Draft correspondence, prepare briefing notes, and handle ad hoc administrative requests • - Track action items, deadlines, and priorities across active projects • - Book flights and other logistical travel needs • - As the role evolves, take on broader operational and strategic support responsibilities • __Cross-Department Collaboration__ • - Work closely with management and the sales & education team, providing admin support and surfacing data trends • - Support process improvements and documentation as the business scales

🎯 Requirements

• **Required Skills and Qualifications:** • - 2–3 years minimum experience in operations coordination, including inventory management and reporting • - Strong experience with inventory management software and Excel / Google Sheets — you know your way around a spreadsheet • - Demonstrated use of AI tools (Claude preferred) • - Solid organisational skills with strong attention to detail • - Analytical mindset — you enjoy digging into numbers to find patterns and improvements • - Proactive, solutions-driven attitude — if you see a better way, you speak up • - Great written and verbal communication skills in English • **Nice to Have:** • - Experience in the hair, beauty, or FMCG sector is highly desirable but not essential • - Experience supporting a founder or senior executive in a PA/EA or operations capacity is a strong plus