Administrative Assistant

🔥 2 hours ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ICON plc

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1990

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

ICON plc is a global provider of clinical, consulting, and commercial services across various sectors in the healthcare and pharmaceutical industries. They offer a wide range of clinical solutions, including decentralised clinical trials, cardiac safety solutions, early clinical laboratories, and medical imaging. ICON also provides technology solutions that support drug development from early phases to post-marketing. Their therapeutic expertise spans cardiovascular, oncology, internal medicine, and more, with a strong focus on transformative therapies like cell and gene therapies and biosimilars. ICON is recognized as a leading Contract Research Organisation (CRO), regularly providing thought leadership and contributing to industry publications and events. Their services are tailored to optimize clinical trials, offer regulatory intelligence, and deliver real-world evidence through robust data analysis and patient-centric solutions.

📋 Description

• Take ownership of executive support and administration deliverables, applying expertise to complex challenges • Manage complex calendars, schedule appointments, and coordinate meetings for senior executives and management team members • Handle confidential and sensitive information with discretion and professionalism • Draft and edit correspondence, reports, presentations, and other documents • Serve as a primary point of contact for internal and external stakeholders, including clients, vendors, and partners • Coordinate travel arrangements and accommodations for executives and management team members • Provide administrative support for special projects, events, and initiatives as assigned • Guide colleagues across the administrative services team

🎯 Requirements

• Bachelor's degree or equivalent work experience • Proven experience as an administrative assistant or similar role, supporting senior executives and management in a fast-paced environment • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively • Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels of the organization • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications • Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity • Proactive, detail-oriented, and adaptable, with a positive attitude and willingness to take on new challenges • Legal right to work in the country where the role is based

🏖️ Benefits

• Competitive base salary and performance related incentives • Health and wellbeing programmes including medical, dental, and vision coverage where applicable • Retirement and pension plans • Life assurance and disability coverage • Employee assistance programmes and wellbeing resources • Learning and development opportunities through structured training and career pathways