Administrative Assistant – Purchase Order, Stakeholder Coordination

Job not on LinkedIn

🔥 13 hours ago

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇦 Canada – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Virtasant

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏢 Enterprise

🤝 B2B

Consulting • Enterprise • B2B

Virtasant is a cloud services and optimization company that helps businesses migrate to, manage, and build on public cloud platforms. They combine a proprietary automation platform with managed services and FinOps expertise to reduce cloud costs (claiming average savings of over 50%), support Cloud FinOps programs, and deliver outcome-based engagements rather than hourly or seat-based billing. Virtasant also provides enterprise AI guidance and partners with major cloud providers (AWS, Google Cloud, Azure) to deliver migration, optimization, and 24/7 managed operations.

📋 Description

• Process, track, and manage purchase orders and corporate card purchases from initiation through completion • Coordinate with finance, procurement, vendors, and department leads to resolve PO discrepancies, approvals, and status updates • Interface with vendors, suppliers, and service providers regarding order details, delivery timelines, and invoicing • Maintain organized records of POs, contracts, and related documentation and ensure compliance with internal purchasing policies • Schedule and coordinate procurement and budget-planning meetings, including agendas and materials • Reconcile expense reports and purchase documentation with finance teams • Manage administrative needs including office supplies, equipment orders, software license requests, and vendor communications • Support onboarding of new vendors or team members regarding procurement processes • Collaborate on cross-departmental projects and process improvements • Handle sensitive and confidential purchasing information with discretion

🎯 Requirements

• 5+ years of experience in an administrative, coordination, or procurement support role • Experience managing purchase orders, invoices, or vendor relationships • Excellent organizational skills with acute attention to detail • Strong written and verbal communication skills; comfortable coordinating across multiple stakeholders and departments • Fully bilingual in English (no exceptions) • Ability to balance multiple priorities in a fast-paced, deadline-driven environment • Proficiency with standard office and procurement/finance software (e.g., spreadsheets, PO/ERP systems) • Bachelor's degree (nice-to-have) • Experience supporting Directors, Senior Directors, or similar leadership (nice-to-have) • Familiarity with corporate procurement systems and approval workflows (nice-to-have) • Calm, solutions-oriented demeanor under pressure; strong sense of professionalism and discretion (nice-to-have)