Project Administrative Assistant

🔥 0 minutes ago

🌐 Poland, Bulgaria – Remote

🇵🇱 Poland – Remote 🇧🇬 Bulgaria – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

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ICON plc

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1990

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

ICON plc is a global provider of clinical, consulting, and commercial services across various sectors in the healthcare and pharmaceutical industries. They offer a wide range of clinical solutions, including decentralised clinical trials, cardiac safety solutions, early clinical laboratories, and medical imaging. ICON also provides technology solutions that support drug development from early phases to post-marketing. Their therapeutic expertise spans cardiovascular, oncology, internal medicine, and more, with a strong focus on transformative therapies like cell and gene therapies and biosimilars. ICON is recognized as a leading Contract Research Organisation (CRO), regularly providing thought leadership and contributing to industry publications and events. Their services are tailored to optimize clinical trials, offer regulatory intelligence, and deliver real-world evidence through robust data analysis and patient-centric solutions.

📋 Description

• Support the administrative and financial management of assigned COA licensing projects • Collect, verify, and maintain project and financial data to support accurate revenue recognition • Verify COA data and information and save it in relevant tools • Track project financials across budgets, invoicing, and internal systems • Manage and process financial transactions, including invoice requests, validation, and follow-up • Maintain accurate project trackers, financial records, and documentation • Generate standard project and financial status reports • Monitor timelines and follow up on pending actions, deliverables, and approvals • Liaise with internal stakeholders and external partners • Identify and escalate data discrepancies or process issues • Contribute to data quality and continuous improvement of tools and processes • Perform other duties and tasks allocated at the reasonable discretion of the Company

🎯 Requirements

• 2+ years of experience in project administration, financial coordination, or similar roles • Experience working with invoicing, budgeting, or revenue tracking processes • Strong attention to detail and accuracy, particularly with data and financial information • Good organizational and multitasking skills, with the ability to manage competing priorities • Strong communication skills and ability to work in an international team environment • Proficiency in MS Office, especially Excel, and data tracking tools • Proactive and structured approach to work • Experience in clinical research, COA licensing, or a similar environment is nice to have • Familiarity with tools such as Monday.com is nice to have • Legal right to work in the country where the role is based

🏖️ Benefits

• Competitive base salary and performance related incentives • Health and wellbeing programmes including medical, dental, and vision coverage where applicable • Retirement and pension plans • Life assurance and disability coverage • Employee assistance programmes and wellbeing resources • Learning and development opportunities through structured training and career pathways • Home or office based work arrangement • Inclusive and accessible workplace • Reasonable accommodations during the recruitment process