Executive Assistant – Real Estate Investing

🔥 24 minutes ago

🇵🇭 Philippines – Remote

💵 $1.8k - $2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Manage recurring administrative tasks, scheduling, action items, email triage, and document control • Keep project and acquisition files organized • Coordinate with Project Managers, contractors, and vendors to gather estimates, invoices, and schedules • Monitor renovation updates against 60-day completion targets and budget exceptions • Maintain complete, structured records in the lead-tracking system, including status, source, next actions, and follow-up dates • Serve as the primary initial contact for homeowners in foreclosure situations • Conduct respectful seller outreach and schedule appointments for the owner; appointment setting, not closing • Track owner contact information through skip tracing • Maintain follow-up discipline • Submit daily updates and a comprehensive weekly Executive Operations Report • Use Claude and other AI productivity tools to streamline drafting, data organization, and SOP documentation • Provide secondary support for social media content creation as assigned • Learn company operations, project structures, acquisition criteria, and reporting standards • Independently execute recurring processes, flag exceptions, prepare executive reports, and reduce the owner's administrative workload

🎯 Requirements

• Based in the Philippines, LATAM, or South Africa • C1 English level required • Strictly speak English during the whole shift • Submit resume and audio recording in English • Prior residential real estate experience strongly preferred, particularly with foreclosures, pre-foreclosures, renovation projects, or investment transactions • Demonstrated comfort and confidence making proactive calls to potential property sellers • Hands-on experience with CRM systems, databases, or spreadsheets • Acute attention to detail regarding missing or inconsistent data • Demonstrated experience using AI productivity tools such as Claude for content drafting, data organization, and SOP creation • Exceptional written and verbal English communication • Ability to operate independently under a management-by-exception model • Ability to take ownership of deadlines • Experience with custom spreadsheets, databases, CRM dashboards, Microsoft 365, Outlook, phone/dialer services, skip-tracing tools, and real estate research platforms • Publicly accessible 30–90 second English audio or video recording required • Internet speed test screenshot required

🏖️ Benefits

• Remote work • Full-time employment • Monday to Friday work schedule • Work schedule aligned with Central Time

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