Real Estate Operations Coordinator

🔥 22 minutes ago

💃 Latin America – Remote

💵 $1.2k - $1.8k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Manage the client’s calendar, appointments, meetings, and scheduling logistics • Coordinate property showings between buyers, listing agents, showing agents, and internal stakeholders • Assist with personal administrative tasks, including scheduling appointments and managing calendar conflicts • Organize daily priorities and ensure deadlines and follow-ups are completed on time • Manage inboxes across email, text messages, and communication platforms • Assist with transaction coordination and operational support throughout the real estate process • Update and maintain CRM systems with accurate lead and client information • Track transaction progress, documentation, deadlines, and communications • Coordinate with vendors, agents, and service providers to ensure operational efficiency • Support process execution and ensure workflows are followed consistently • Provide high-level administrative, operational, and transaction support to a real estate executive

🎯 Requirements

• Minimum 3 years of experience in executive assistance or Real Estate Operations • Previous experience supporting a real estate business or transaction coordination team required • Stable work history, preferably with 2+ consecutive years in previous roles • Strong verbal and written English communication skills; C1 English level required • High level of organization and attention to detail • Experience managing schedules, calendars, appointments, and multiple priorities • Ability to quickly learn new tools and systems • Experience using Google Workspace and CRM systems • Experience working remotely with U.S.-based clients or companies • Strong problem-solving abilities and comfort working in a fast-paced, dynamic environment • Experience with project management tools, automation tools, AI platforms, or process optimization preferred • Experience using Notion, Metricool, or real estate-related CRMs preferred • Leadership, coordination, or team management experience preferred • Experience supporting high-performing entrepreneurs or executives preferred • Must submit an English resume and 30–90 second English audio or video recording • Must provide a publicly accessible recording link • Must upload a screenshot of an internet speed test result

🏖️ Benefits

• Remote work • Opportunity to work with a high-performing real estate professional • Dynamic, growth-oriented environment • Opportunity for continuous improvement and learning new systems/workflows

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