Editorial Project Manager

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Institute for Curriculum Services

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2005

📚 Education

🤝 Non-profit

💰 Grant - Institute for Curriculum Services on 2019-12

Education • Non-profit

Institute for Curriculum Services is a nonprofit organization that provides K–12 educators with free, standards-aligned curricula and professional learning focused on Judaism, Jewish history, and religious literacy. ICS offers workshops, online courses, lesson plans, a curriculum library, and primary-source–based materials to help teachers integrate accurate, classroom-ready resources about Judaism and the Middle East into their instruction. It also runs events and partners with other institutions to support constitutional and pedagogical approaches to teaching religion in schools.

📋 Description

• Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology • Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes • Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling • Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines • Plan and facilitate project meetings (kickoffs, status check-ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders • Oversee day-to-day project workflows including file organization, naming conventions, version control, and document hand-offs • Proactively identify risks and bottlenecks before they escalate; bring concerns to the Managing Editor with proposed solutions • Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed • Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows • Review and assist with updating team documentation - including guidelines, checklists, templates, and task descriptions - to keep it accurate and accessible • Support the rollout of new or updated processes, providing training to team members as needed • Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency

🎯 Requirements

• A bachelor’s degree in a relevant field, or an equivalent combination of education and experience • 3–5 years of project management experience, ideally in a publishing, editorial, or education-adjacent environment; candidates with 5+ years are strongly preferred • Demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on-time delivery • Strong working knowledge of Smartsheet or a comparable project management platform (Asana, Monday.com, Microsoft Project); candidates without Smartsheet experience who demonstrate quick, independent software learning will be considered • Proficiency in Google Workspace (Docs, Drive, Gmail: the core tools for day-to-day Editorial Team work) • Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal team members, leadership, and external stakeholders • Demonstrated ability to work effectively in a collaborative, mission-driven environment where adaptability and resourcefulness are essential

🏖️ Benefits

• Medical, dental, vision, life, and long-term disability insurance • An employee flexible spending health care and dependent plan • A 401(k) program with organizational contribution • Generous paid vacation and health and wellness time • Paid time off from December 24-January 1st • Paid time off for federal holidays • Paid time off for Jewish holy days that fall during the work week, as well as floating holidays for those who observe other holy days • Professional development budget and time off