Senior Executive Assistant

🕒 Yesterday

🇺🇸 United States – Remote

💵 $90.2k - $130k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

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Instructure

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📚 Education

☁️ SaaS

🤝 B2B

💰 Private Equity Round - Instructure on 2024-07

Education • SaaS • B2B

Instructure is an education-technology company that builds cloud-based learning and assessment platforms, best known for Canvas LMS. It provides an integrated ecosystem of SaaS products and services — including learning management, standards-aligned assessment (Mastery), credentialing and records (Parchment), analytics, and tools for K–12, higher education, and business/government training. Instructure focuses on student success, partner integrations, and scalable solutions for institutions and organizations to deliver, assess, and credential learning.

📋 Description

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for assigned executives. • Prepare and edit correspondence, reports, presentations, and other documents, often handling sensitive and confidential information. • Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items. • Act as a primary point of contact for internal and external stakeholders, screening calls and emails, and directing inquiries appropriately. • Assist with special projects, research, and data analysis as requested by executives. • Process expense reports, invoices, and other financial documentation accurately and in a timely manner. • Maintain organized filing systems, both digital and physical, for easy retrieval of information. • Proactively anticipate executive needs and take initiative to address them, demonstrating strong problem-solving skills. • Handle confidential information with discretion and maintain a high level of professionalism. • Coordinate office logistics and supplies for executive offices as needed.

🎯 Requirements

• Minimum of 7+ years of executive administrative support experience, preferably supporting C-level executives or multiple VPs in a fast-paced technology company. • Exceptional organizational and time management skills with the ability to prioritize effectively and manage multiple tasks simultaneously. • Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Strong written and verbal communication skills with impeccable grammar and attention to detail. • Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate a high degree of integrity. • Proactive and resourceful with a strong sense of ownership and accountability. • Ability to work independently with minimal supervision and as part of a team. • Experience with travel booking platforms and expense reporting systems. • Bachelor's degree preferred.

🏖️ Benefits

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success. • Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location. • Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs. • Comprehensive wellness programs and mental health support. • Learning and development resources, including professional development tools and tuition reimbursement, to support your growth. • The technology and tools you need to do your best work. • Motivosity employee recognition program. • A culture rooted in inclusivity, support, and meaningful connection.