Executive Assistant

🔥 4 minutes ago

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Provide administrative and operational support to leadership • Manage executive calendars, appointments, meetings, deadlines, and events • Coordinate client appointments and internal meetings • Coordinate travel arrangements, including flights, accommodations, transportation, itineraries, and supporting documentation • Communicate appointment details, updates, and meeting instructions • Respond to emails, phone calls, and business correspondence • Add new leads to internal systems and assign calendars • Reschedule appointments and communicate changes promptly • Create Zoom meetings and provide meeting details • Maintain organized records, files, and documentation • Prepare reports, presentations, and business documents • Assist leadership with correspondence, administrative requests, and operational support • Protect confidential business and client information • Collaborate with internal team members to support smooth day-to-day operations • Handle last-minute scheduling changes and cancellations • Serve as a primary point of contact for scheduling-related inquiries • Perform additional administrative duties as assigned

🎯 Requirements

• Experience providing executive or administrative support preferred • Strong calendar management and scheduling experience required • Ability to communicate professionally with clients and stakeholders • Exceptional organizational and time management abilities • Ability to manage confidential information with discretion • Comfortable working in a fast-paced environment with changing priorities • Strong written and verbal communication skills • Ability to work independently while collaborating effectively with a team • Part-time schedule of 25 hours per week • Availability for 9:00 AM–6:00 PM PST/PDT (United States of America) • English-speaking role • Resume must be submitted in .DOC format and in English • Application documents must omit contact information and compensation requirements

🏖️ Benefits

• Competitive salary • Paid Time Off • Bonuses • 100% remote/home-based position • Full-time, long-term career opportunities • Parental Leave • Professional development and training • Dedicated team support • Alignment with our clients' core values